Junior Office Coordinator & HR operations (Barcelona Office)

<p><strong>Location</strong>: <strong>Onsite</strong> (Barcelona, Spain) | <strong>Part-time</strong> (30h/week)</p> <h3>About WebPros</h3> <p><strong>WebPros</strong> is committed to empowering businesses worldwide through <strong>cutting-edge solutions in web hosting, billing automation, infrastructure, server management, and online marketing</strong>. Since our founding in 2017, we’ve rapidly grown into a global leader, expanding our robust portfolio to include industry-defining brands such as <strong>cPanel &amp; WHM, Plesk, WHMCS, SolusVM, NIXStats, XOVI, SocialBee, and Sitejet.</strong></p> <p>Today, we power <strong>85 million+ websites across 900,000+ servers worldwide</strong>, backed by a 600+ strong team of dedicated professionals spanning multiple continents. At WebPros, we embrace a fully remote, borderless workplace with a focus on flexibility, autonomy, and work-life balance. Whether you prefer working from a bustling city hub or a quiet home office, we enable our teams to thrive from anywhere while staying deeply connected through our strong collaborative culture.</p> <h3>Your Role</h3> <p>Hi, I’m <strong><a href="https://www.linkedin.com/in/cristina-macipe-74a500109/" rel="noopener" target="_blank">Cristina</a></strong>, the HR Business Partner responsible for some EMEA countries (Spain, UK, Ireland, Portugal and Italy), and <strong>your hiring manager</strong> here at WebPros. My career path was originally centered in psychotherapy and coaching, and about 8 years ago, I made a shift into an HR Business Partner role at WebPros - an exciting and dynamic company - while also managing the day-to-day aspects of office operations.</p> <p>I am currently looking for a <strong>Junior Office &amp; HR Coordinator</strong> to support me from the Barcelona office. As an Office &amp; HR Coordinator, your week is centered around overseeing health &amp; safety policies, local regulations, time tracking through our HRIS tool, assisting employees with HR-related queries, and contributing to a smooth and engaging office experience. You’ll also be involved in supporting internal events across EMEA and staying closely aligned with the HR team.</p> <h4><strong>Your Responsibilities:</strong></h4> <ul> <li>Reviews health and safety measures are up to date and ensures all employees comply with local regulations. Keep records of all trainings, medical check ups and protocols.</li> <li>Liaise with external vendors and service providers, including cleaners, maintenance teams, and facilities partners.</li> <li>Organize the maintenance of the office and arrange necessary repairs</li> <li>Coordinate procurement of equipment and services, aligning with IT and organizing the shipment of IT equipment</li> <li>Support planning and coordination of internal events, collaborating with the broader HR or Workplace teams to ensure smooth execution.</li> </ul> <h4><strong>Your Qualifications:</strong></h4> <ul> <li>Recently graduated in Human Resources, Communications or related field.</li> <li>You have at least 2 years of experience in an office or administrative role.</li> <li>You speak fluent English.</li> <li>Excellent organizational and multi tasking skills.</li> <li>A positive, can-do attitude and willingness to learn.</li> </ul> <p><strong>You’ll thrive here</strong> if you enjoy helping others and solving problems, and you are comfortable working independently and taking ownership of tasks. You excel in fast-paced environments and can adapt to changing priorities, with strong organizational skills and attention to detail.</p> <p><strong>You might struggle</strong> here if you prefer highly structured roles with rigid processes and find it challenging to navigate ambiguity or adapt to changing priorities. You require constant guidance rather than taking initiative and driving your own work.</p> <p>This is a critical role that requires a proactive approach to HR operations and office management. You will be responsible for ensuring smooth HR processes and creating a welcoming office environment. If you love autonomy, problem-solving, and working in a dynamic team, this is an exciting opportunity to shape the future of our HR and office management processes.</p> <h3>Compensation &amp; Benefits</h3> <p>We believe benefits go beyond just perks. At WebPros, we invest in your growth, flexibility, and well-being, so you can do your best work and build a meaningful career. While we strive to provide equal global benefits for all team members, some may vary by location, and we’ll clarify the details with you during the interview process.</p> <ul> <li><strong>Compensation: </strong>€12,000 per year</li> <li><strong>Learning Support:</strong> Udemy subscription &amp; peer learning.</li> <li><strong>Gym reimbursement:</strong> up to 25 Euro/month for your gym subscription if attendance is 8 times per month</li> <li><strong>Paid Time Off:</strong> 24 days of annual leave.</li> <li><strong>Medical insurance</strong> after probation peri