Payroll Administrator

SUMMARY

The Payroll Administrator oversees the organization's global payroll function, ensuring that pay is processed on time, accurately, and in compliance with government regulations for domestic and international payrolls. The Payroll Administrator manages all aspects of payroll, including processing new hires and terminations, calculating salaries and wages, processing taxes and deductions, auditing and maintaining records, and processing employee expense reimbursements.

ROLES & RESPONSIBILITIES  

• Responsible for the timely and accurate preparation, documentation, and distribution of payroll via the payroll system
• Reviews the computation of pay and ensures the company payroll policies are in accordance with government regulations
• Responds to and resolves any inquiries regarding paychecks
• Coordinates payroll with managed payroll provider
• Performs payroll transactions such as mass uploads, reversals/adjustments, manual inputs, on-demand payments, and payroll processing jobs. (e.g., build to gross and gross to net)
• Calculates and runs off-cycle paychecks; calculates retroactive salary data as required
• Reviews, analyzes, and reconciles payroll and other payroll related data according to established timelines, standards, and procedures
• Performs payroll audits
• Reviews and confirms correctness of employee timesheets
• Manages and tracks employee retirement contributions, benefit accruals, overtime, and paid/unpaid time off
• Performs state and local tax form entry and wage verifications
• Ensures that deliverables meet or exceed individual objectives, adheres to payroll goals, and aligns with service center strategies
• Ensures all company, national, local, and other applicable payroll compliance requirements are met
• Ensures payroll is executed in accordance with regulatory controls at all times
• Evaluates and makes recommendations for payroll process improvements
• Ensures employee reimbursable expenses are accurate and included in the appropriate pay cycle
• Ensures compliance to corporate policies and processes
• May perform other duties as assigned by management

SKILLS AND KNOWLEDGE  

• Exceptional communication skills
• Highly organized
• Collaborative and detail oriented
• Strong desire to grow and expand technical and soft skills
• Comfortable in a startup environment as we move quickly and wear many hats in a dynamic environment
• Ability to partner with customers to deliver predictable outcomes and experiences for their clients and predictable growth for their business
• Experience working with cross-functional teams (e.g. Sales, Post-IR, Marketing, Services, Technical teams, etc.)
• Able to process complex information and identify solutions that meet both internal and business partner requirements
• Experience in a shared service center environment, preferred

JOB REQUIREMENTS

• Associate's degree in finance, accounting, or a related field and 6-8 years related experience or bachelor’s degree and 2-5 years related experience
• 2+ years’ progressive payroll experience and 2+ years’ experience working on payroll projects, preferably for a large global company as a representative
• Payroll Certified- FPC and higher
• Workday payroll experience

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties and skills required personnel so classified. 

WORK ENVIRONMENT

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter: Usual office working conditions. Reasonable accommodation may be made to enable people with disabilities to perform the essential functions of this job.

PHYSICAL DEMANDS

• No physical exertion required
• Travel within or outside of the state
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with Arete salary and benefit policy.

FLSA OVERTIME CATEGORY

Job is exempt from the overtime provisions of the Fair Labor Standards Act.

DECLARATION

The Arete Incident Response Human Resources Department retains the sole right and discretion to make changes to this job description.

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