Project Administrative Assistant

SUMMARY  

Mortenson is currently seeking a Project Administrator to join our Power Delivery Services Group with the ability to work well with a variety of staff at all levels in an ever-changing environment, remaining flexible, inventive, enthusiastic, and efficient with a high level of integrity and confidentiality. As a Project Administrative Assistant, you are at the heart of the business operations and activities and the soul that keeps your team moving forward. 

Locations: ND and MN

RESPONSIBILITIES 

• Provide administrative and operational clerical support to the department or staff. 

• IRA Compliance 

• Certified Payroll and prevailing wage 

• Handle incoming calls and provide general information, forward calls to the appropriate party and take messages as required 

• File and maintain written records along with crafting electronic copies for record 

• Receive, sort and record deliveries into computer database 

• Prepare daily outbound deliveries 

• Prepare materials for design and construction meetings 

• Record and update meeting minutes for the various site meetings 

• Responsible for procurement of consumable materials and office supplies 

• Assist Superintendent with equipment inventory tracking and organization 

• Support Superintendent with the entry of craft worker timecards 

• General support for the project team as needed with various day to day tasks 

• Schedule, track and log all repairs and standard maintenance for the work trucks 

• Provide maps and directions to any visitors, subcontractors, deliveries, or new employees 

• Log all applicants into the Craft Applicant Tracking Spreadsheet 

QUALIFICATIONS 

• Three years administrative experience, preferably supporting many team members 

• Associate’s degree in Business or related administrative experience preferred 

• Detail oriented, with excellent problem-solving skills, meticulous, upbeat, adept at succeeding in rapidly changing environment 

• Strong communication skills with high degree of integrity in both written and verbal communications 

A few benefits offered include:  

(for Non-Craft & Non-Union Craft working 25+ hours / week) 

• Medical and prescription drug plans that includes no additional cost vision coverage  

• Dental plan  

• 401k retirement plan with a generous Mortenson match  

• Paid time off, holidays, and other paid leaves  

• Employer paid Life, AD&D, and disability insurance  

• No-Cost mental health tool and concierge with extensive work-life resources 

• Tuition reimbursement  

• Adoption Assistance   

• Gym Membership Discount Program   

The base pay range for this role is $51,000MIN - $68,900MAX. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%). 

Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity.   

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