Assistant Project Manager

The Assistant Project Manager supports the planning, coordination, and execution of a portfolio of annual projects ranging in value from $1,000 to $1,000,000. This role works closely with the Project Manager and key stakeholders to help ensure projects are delivered on time, within budget, and in compliance with client standards and organizational policies.

Essential Functions & Responsibilities

• Assist in assessing facility conditions and identifying project needs
• Support the development of Capital Improvement Plan (CIP) budgets and project prioritization recommendations
• Assist in preparing and coordinating Request for Proposal (RFP) documentation
• Help develop detailed scopes of work
• Coordinate public advertisement of projects in alignment with client bidding and procurement procedures
• Participate in contractor bid walkthroughs
• Track and document communications and Requests for Information (RFIs); assist in preparing addenda during the bidding process
• Support contractor reference checks and due diligence efforts
• Compile and summarize bid responses for review and recommendation to the Facilities Director and Business Administrator
• Assist with contract administration tasks, including verification of certificates of insurance
• Coordinate project schedules to minimize operational disruption for internal stakeholders
• Help ensure contractors comply with internal policies, emergency procedures, and safe work practices
• Attend and document regular project meetings
• Assist with inspection of work to confirm compliance with contractual requirements
• Review contractor invoices for accuracy and submit for approval in accordance with contract terms
• Support management of punch list items and warranty issues following project closeout
• Maintain effective working relationships with customers, contractors, and the community
• Perform additional duties as assigned by the Property Manager, Project Manager, and Client

Qualifications (Knowledge, Skills, Abilities, and Education/Experience)

• Two to five (2–5) years of construction, facilities, or project coordination experience preferred
• Basic knowledge of construction procedures and project management principles
• Strong verbal and written communication skills
• Proficiency in Microsoft Office applications (Excel, Word, etc.)
• Strong organizational skills with attention to detail
• Ability to effectively interact with stakeholders at all organizational levels
• Bachelor’s degree preferred; relevant licenses or certifications considered in lieu of degree
• Willingness and ability to perform all assigned responsibilities within the scope of capability

Working Conditions and Physical Requirements

The employee must possess the physical stamina necessary to perform the essential functions of the role. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these functions.

Employment is not intended to constitute a contract and may be modified as organizational needs and business requirements evolve.

By accepting this position, the employee acknowledges the ability to perform the essential functions and meet the physical and mental demands of the role, with reasonable accommodations as applicable.

About UG2

Founded in 2012 and headquartered in Boston, Massachusetts, UG2 is a privately held leader in facility services. The company sets the industry standard through innovation, operational excellence, and an unwavering commitment to exceeding client expectations.

At UG2, every team member plays a vital role in shaping strategy and advancing the organization’s mission. Through a culture rooted in service excellence and continuous improvement, employees directly contribute to the company’s growth and its reputation for delivering exceptional, client-focused results.