Construction Operations Administrator (Horneman)

This is a remote position.

Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.

Job Type: Full-time

Candidate-facing description: Join a growing construction company specializing in high-end renovations where your organizational skills will directly impact project success. You’ll be supporting a builder known for exceptional quality and trade relationships, helping systematize their pre-construction and administrative processes. This role offers the opportunity to make a significant impact by creating efficient systems while working with a team that values transparency and ownership. If you’re passionate about construction administration and want to be part of a company that consistently delivers outstanding results for their clients, this is your chance to shine.

Responsibilities:

• Manage pre-construction phase documentation and processes
  
• Process progress claims and invoices within 24 hours of stage completion
  
• Set up and maintain stage payment schedules in Wonder Build
  
• Ensure all project documentation is complete and organized before each construction stage
  
• Track and document all project adjustments and variations
  
• Maintain accurate project schedules from pre-construction through completion
  
• Process and organize quality control certificates and compliance documentation
  
• Support client communication and documentation throughout the project lifecycle
  
• Assist with final council sign-offs and certification collection
  
• Maintain systematic filing of all project-related documentation
  

Scopes:

• Pre-construction phase management and documentation
  
• Progress claims and invoicing processes
  
• Project schedule maintenance and updates
  
• Quality control documentation management
  
• Client communication support
  
• Construction administration systems development
  
• Project documentation organization and maintenance
  

Requirements

Requirements:

• Experience with construction project management software, particularly Wonder Build
  
• Strong understanding of construction industry terminology and processes
  
• Excellent attention to detail and organizational skills
  
• Proven ability to maintain systematic documentation processes
  
• Strong written and verbal communication skills
  
• Experience with progress claims and construction invoicing
  
• Ability to work independently and take ownership of tasks
  
• Understanding of construction quality control processes and documentation
  

Required Skills:

• Proficiency in Wonder Build construction management software for processing progress claims and invoicing
  

• Strong attention to detail for accurate invoice processing and stage completion verification
  

• Ability to maintain organized documentation for project stages and completion records
  

• Experience with construction progress payments and stage-based invoicing
  

• Strong written communication skills for clear documentation of variations and approvals
  

• Ability to follow and maintain quality control processes and checklists
  

• Time management skills to process invoices within 24 hours of stage completion
  

• Capability to verify completion of contracted scope before processing payments
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job