Sr. Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America

Job Description:

We are searching for the best talent for a Sr. Administrative Assistant to support our Global Investigations & Government Litigation team in New Brunswick, NJ.

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week. 
 

The foundation of the Senior Administrative Assistant role is to administratively support Johnson & Johnson’s Global Investigations & Government Litigation Group.  We are looking for someone who is passionate, energetic, and agile and who acts professionally while demonstrating a clear communication style. The selected candidate will anticipate the needs of the team they support, help them stay focused, resolve issues before they arise, and go the extra mile as needed. A successful person in this position will also partner with other leaders and their administration staff within the Global Legal Organization on various projects. This person must have solid organization skills, be able to work successfully in a matrixed environment, and handle various duties with appropriate prioritization and an ability to problem solve and learn new skills effectively.

Key Responsibilities

• Responsible for calendar management and coordinating schedules
• Coordinate complex schedules and travel arrangements
• Coordinate conference room scheduling and catering for larger meetings as needed
• Submit and reconcile expense reports in Concur
• Manage confidential business documentation: emails, correspondence, files, and documents with the highest level of professionalism
• Assist in the preparation of high caliber presentation materials
• Manage special projects and ad-hoc requests as needed
• Be the face of the team when hosting team meetings or visitors while they are onsite
• Actively stay informed of company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff
• Provide backup for other Administrative Assistants and/or LLT Executive Lead as needed

Required Qualifications

• A High School diploma or equivalent
• A minimum of 5 years as an assistant supporting executives, their direct reports, and their teams
• Proficiency in MS Office Suite:  Outlook, Excel, Word, PowerPoint, and Teams
• Proficiency in J&J Systems/Portals:  Concur, AMEX Travel, Summit, AskGS, and IRIS
• Global calendaring experience in a complex matrix environment understanding time zone impacts to meetings and travel schedules
• Strong verbal, written communication, interpersonal skills, and attention to detail
• Excellent analytical, problem-solving, organizational and prioritization skills
• Self-motivated and must possess the ability to work independently with minimal supervision
• Flexibility to adjust to changing business environments to ensure an organized experience to internal and external teams
• Proven ability to build and support strong, positive relationships with internal and external business partners
• Display business and emotional intelligence
• Demonstrate accountability for role responsibilities and actions
• Maintain the highest standards of integrity

Preferred Qualifications

• A Bachelor’s degree
• Project Management experience
• MS Project
• MS Forms
• MS Visio
• Excel Pivot Tables
• OneNote
• SharePoint
• Home content management
• eMarketplace experience

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