Administrative Assistant

XMSTART is looking to add an experienced and strategic full-time Administrative Assistant to our team, in Chantilly, VA. This position is 100% Onsite and in support of key business operations (BusOps) within the Systems Engineering Directorate (SED).

Requirements

Responsibilities:

• Assist in the development and implementation of an integrated, standardized, and centralized workflow process.
• Provide advice and recommendations on planning, prioritization, resourcing, and managing resource execution across SED.
• Support the development of visualization tools and resources to enhance workflow efficiency.
• Coordinate, integrate, and execute BusOps activities, including contract management, budget planning, program control, and program management.
• Facilitate analysis to effectively plan and manage resources and operational execution across SED.
• Coordinate and manage SED Resource Management Board (RMB) meetings and related forums by: setting and managing agendas, reviewing and providing recommendations on RMB materials, developing and delivering briefings as required, and documenting meeting minutes and action items and ensuring timely follow-up.

Qualifications:

• 3-5 years of proven experience in supporting business operations, preferably within a government contracting or defense environment.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills, with the ability to interact effectively with senior leadership.
• Proficiency in MS Office Suite and experience with workflow/process visualization tools preferred.
• Experience in program management, budget planning, or contract management is a plus.

Preferred Qualifications:

• NRO experience highly desired

Education:

• HS diploma required
• Bachelor’s degree (preferred)

Security Clearance Requirements:

• Active TS/SCI CI Poly security clearance is required.