University Registrar

Working Title: University Registrar

Classification Title: Administrator II

Department Name: Registrar's Office

Time Base: Full-time

Pay Plan: 12 month 

Bargaining Unit:  M80 (Management/MPP)

Employment Type:  MPP – this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP.

Salary Range:

• Hiring salary is budgeted at $9,580 - $10,400 per month commensurate with education and experience
• CSU Salary Range: $4,812 -$15,449 per month.

Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information.

Application Deadline: Open until filled. A review of applications will begin Friday, August 30, 2024 and the review period may end at any time thereafter.

Position Summary:  

Reporting to the Executive Dean of Academic Affairs, the University Registrar is responsible for the leadership, strategic guidance, vision, supervision and management of all administrative and operational functions of the Office of the Registrar that includes academic support (tutoring) and student advising.

Responsibilities include ensuring the integrity, accuracy and security of student records, production of official academic transcripts, building secure student data files and setting policy and procedure for their responsible use, student registration, academic scheduling, class schedule development, classroom space management and assignments, student grade collection and posting, transfer articulation, verification of enrollment and degree, monitoring and evaluation of student progress toward the degree, degree audits, academic data security, preparation of diplomas, monitoring of student academic standing, enforcement of academic and administrative policies and procedures in relation to matriculation, counseling and advising students, faculty and staff on academic matters, interpreting and enforcing policies and regulations of the University and FERPA, and implementation of new systems and enhancements of existing student records and registration systems. The University Registrar is also responsible for participating in the development of short and long-range enrollment management plans and goals. 

The University Registrar is responsible for partnering with faculty and staff to evaluate, modify, and implement strategies that remove administrative barriers and narrow the gap of attrition to improve overall student satisfaction and success.

About the California State University Maritime Academy:

Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students.

Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering,  Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses.

Major Responsibilities: 

Administrative Leadership and Management of Registration and Records Operations

• Works collaboratively with academic and student affairs personnel to provide leadership in support of enrollment management, academic records, registration, transfer articulation, degree audit, student academic support, and institutional research.
• Works with the faculty and administration to develop and implement academic policies and procedures to facilitate and enhance the student enrollment and retention process.
• Researches and makes recommendations for new or revised academic and administrative policies and procedures.
• Provides education and support to the campus community with respect to the functions and policies of the Office of the Registrar.
• Manages staff in the Office of the Registrar, academic support (tutoring) and student advising coordinating and establishing performance expectations, evaluating staff performa