Administrative Assistant - Aquatics

Job DetailsJob Location: Don Stathos Campus - Eugene, OR 97405Position Type: Full TimeEducation Level: NoneSalary Range: $18.00 - $21.00 HourlyTravel Percentage: NoneJob Shift: DayJob Category: Admin - ClericalJob Title:  Administrative Assistant - Aquatics

Department: Aquatics 

Reports to: Aquatics Director 

Classification: Non-exempt

Job Grade: 5 

 

A RELEVANT COVER LETTER AND RESUME MUST BE UPLOADED WITH YOUR APPLICATION TO BE CONSIDERED FOR THIS POSITION. 

 

Our Culture 

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. 

 
 

Position Summary 

This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Aquatics Administrative Assistant at the Eugene Family YMCA intentionally fosters a cause-centered culture that is welcoming, genuine, hopeful, nurturing, and determined while also coordinating high-quality, member-focused aquatics programs.  

 
 

Essential Functions 



Assists the Aquatics Director to effectively run the Aquatics Program with a focus on Group Swim Lesson Coordination  





With supervisor guidance, administers Aquatics operations and rules, setting precedent within limits. 





Uses professional judgment to troubleshoot problems in Aquatics program, selecting solutions from multiple known alternatives. 





Includes entering Group Swim Lessons into registration system 





Corresponds with members and patrons who inquire about Swim Lessons 





Helps members and patrons to register for Swim Lesson programs 





Assists in creation of rosters for Group Swim Lessons and prepares Swim Lesson materials 





Assists in sending out Swim Lesson Surveys to lesson participants and reviews feedback with the Aquatics Director 





Coordinates Private Swim Lessons 





Frequently interacts with program participants and members to provide detailed procedural explanations 





Responds to and monitors Private Lesson Requests  





Follows up with guardians and/or individuals who have requested lessons 





Works with Private Lesson Swim Instructors to assign lessons 





Ensures necessary paperwork is completed for participants 





Follows up with families and/or Aquatics Director to ensure payments are received and private lesson policies are followed 





Updates the Private Swim Lesson Schedule 





Assists Aquatics Director with Private Swim Instructor payroll entry as needed 





Assists Aquatics Director and Associate Aquatics Director with Administrative tasks 





Includes updating Aquatics programming in the YMCA app 





Updates Sub Sheets for staff to utilize 





Helps to coordinate First Aid/CPR/AED classes for staff 





The Aquatics Coordinator also works with the Aquatics Director and Associate Aquatics Director to help expand programming. 





Maintains all current YMCA-required trainings, including Red Cross Lifeguarding, CPR/First Aid/AED and Bloodborne Pathogen Certification, Youth Protection, and Workplace Discrimination & Harassment Prevention, (within 90 days of hire date). 





Other duties as assigned. 



 
 

Minimum Qualifications 



At least 1-½ years of administrative support experience 





Previous Aquatics Center training or experience (E.g., as a lifeguard, swim instructor, swim lesson coordinator, etc.) 





Intermediate level proficiency with Microsoft Applications including Word, Excel, Share Point, and OneDrive 





Experience with general office equipment such as copier, scanner, 10-key, and filing systems 



 
 

Preferred Qualifications 



Certified Lifeguard 





Certified Swim Lesson Instructor 





Previous experience working at a YMCA 





Previous experience coordinating swim lessons 





Previous experience instructing swim lessons 





Able to speak proficient conversational Spanish 



 
 

Professional Competencies 



Ability to relate effectively to diverse groups of people from all social and economic segments of the community. 





The demonstrated ability t