Senior Payroll Analyst

What’s the Opportunity 

We are seeking a Senior Payroll Analyst to join our growing finance team, reporting to the Director of Accounting. This individual will be responsible for the accurate and timely processing of domestic and international payroll across the organization. This role serves as a subject matter expert on payroll operations, tax compliance, and system administration—primarily within Rippling—while partnering closely with HR, Finance, and Legal to ensure regulatory compliance and operational excellence. 

This role is located in the United States (remote). 

Key Responsibilities 

US Payroll Processing

• Manage end-to-end semi-monthly, bi-weekly, and off-cycle US payroll runs in Rippling for all employee types, including full-time, part-time, and contractors 
• Review and validate payroll inputs including new hires, terminations, salary changes, bonuses, commissions, and deductions prior to processing 
• Ensure proper configuration of Rippling payroll settings including pay groups, earnings codes, deduction types, and benefits integrations 
• Partner with HR and Finance to reconcile payroll data and resolve discrepancies in a timely manner 
• Administer garnishments, wage assignments, and other court-ordered deductions in accordance with applicable law 

International Payroll Processing 

• Oversee payroll processing for international employees across multiple countries, working with in-country payroll providers and Rippling's EOR/global payroll infrastructure 
• Coordinate payroll calendars, funding schedules, and approval workflows to meet international payroll deadlines 
• Maintain awareness of country-specific payroll regulations, mandatory contributions, and statutory deductions (e.g., social insurance, pension, income tax withholding) 
• Serve as the primary liaison with third-party international payroll vendors, ensuring data accuracy, timeliness, and compliance 

Payroll Tax Compliance & Filings 

• Review federal, state, and local employment tax returns including Form 941, FUTA (940), state unemployment insurance (SUI), and local withholding filings to the applicable jurisdictions 
• Manage registration, maintenance, and closure of employer tax accounts across all required US jurisdictions as the company expands or reduces its footprint 
• Ensure accurate and timely year-end processing including W-2, W-2c, and 1099 filings, and coordinate distribution to employees 
• Monitor and respond to notices from tax agencies; research and resolve tax discrepancies, penalties, and interest assessments 
• Stay current on legislative and regulatory changes affecting payroll tax obligations and update internal processes accordingly 
• Support international payroll tax compliance by coordinating with local advisors on statutory filings, annual employer returns, and employee tax certificates (e.g., P60, T4, BAS) 

Systems, Reporting & Process Improvement 

• Serve as a Rippling power user and internal resource for payroll configuration, troubleshooting, and new feature adoption 
• Build and maintain payroll reports and dashboards to support Finance, HR, and executive leadership needs 
• Maintain payroll controls documentation, standard operating procedures, and audit-ready records 
• Lead or participate in payroll-related audits, both internal and external (e.g., workers' compensation, SOX) 
• Identify and drive process improvem