Senior Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Raritan, New Jersey, United States of America

Job Description:

We are searching for the best talent for a Senior Administrative Assistant. This hybrid position is in Raritan, NJ.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

This position will provide outstanding administrative support and assistance to GCSO GU Oncology Global Commercial Leader and the GU Oncology Senior Director Leadership team.

Key Responsibilities

• Daily Calendar coordination (GU Oncology Vice President), including scheduling and arranging meetings with internal and external partners.
• Works independently and proactively reviews calendar and anticipates needs.
• Calendar coordination (GULT Senior Directors) – interviews, large events, organizing complex meetings
• Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, expense reports
• Closely partner with internal teams to build and distribute pre-reads and training materials, when required
• Domestic and international travel arrangements
• Track communications and capture analytics
• Event coordination
• Proficiency in utilizing and innovating on current technology platforms, including; Microsoft apps – Teams, Copilot, One Note, Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Zoom, Global Connect, Workday, Our Source, e-marketplace
• Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.
• Achieve results in the absence of day-to-day mentorship
• Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems
• Maintain office environment and serving as single point of contact for facilities
• Provide support for large departmental and group meetings (i.e. Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support.
• The Senior Assistant may scan e-mail for executives and highlight items for review or action. 
• The Senior Assistant may provide back up support to other Administrative Assistants. 

Qualifications

• A minimum of a high school diploma is required.
• A minimum of 6 years of experience in an administrative capacity supporting senior management is required.
• Strong organizational skills and attention to detail is required.
• Demonstrated proficien