Substitute School Secretary - District-Wide

JOB TITLE:  Substitute School Secretary 
REPORTS TO:  Principal
*PLEASE NOTE:  THIS IS A SUBSTITUTE POSITION, NOT A FULL-TIME, 12-MONTH POSITION*

Payrate:  

• Substitute Secretary- $15.06 per hour.  Typically an 8 hour day with a 30 minute unpaid lunch.
• Substitutes are casual seasonal employees and are not eligible for Benefits.

POSITION OVERVIEW
Under direction of the Building Principal, the Substitute Secretary will provide clerical, secretarial, accounting and administrative assistance to school administrators at the school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The following information is intended to describe the overrall nature and scope of the work being performed in relation to the position.  This is not a comprehensive listing of all of the responsibilities or tasks; other work may be assigned and deemed appropriate:
 

• - Performs typing assignments, e.g. correspondence, labels, bulletins, rosters, reports, etc.  Composes correspondence, reports and other written documents.
• - Works closely with Principal and Administrators on various projects and schedules.
• - Schedules appointments and maintains up-to-date calendars for administrator(s).
• - Open, sorts, prioritizes mail and other forms of communication and re-directs to those who should take action and/or should be kept informed of its contents.
• - Responds to requests (telephone, personal, mail) for information/assistance, exercising independent judgment and discretion.  (Frequently in contact with representatives of local, county or State authorities, with the news media, and with members of the general public.)
• - Performs receptionist duties for designated administrator(s) and responds to requests for information/assistance.
• - Maintains and assumes responsibility of records and files.
• - Assumes responsibility for inventory, ordering, and distribution of office supplies/equipment.
• - Operate/Maintain/Train staff on appropriate office equipment.
• - May receive, count, and secures money, and record transactions, as assigned by the administrator(s).
• - Assists the administrator in developing, compiling and preparing information and reports.
• - Develops priorities, methods and procedures for effective performance of duties and office preparation.
• - Assists administrator(s) in designated, routine administrative tasks.
• - Exercises good judgment and confidentiality in conformance with district policy.
• - Performs related administrative secretarial duties, as assigned by administrator(s).

MINIMUM QUALIFICATIONS:
Below are the qualifications for this position:
 

• - High School Diploma or GED Certificate (two years of applicable college or business school is preferred).
• - Thorough knowledge of secretarial techniques and office procedures.
• - Excellent interpersonal skills and ability to work with others.
• - Typing skills with accuracy.
• - Proficient Computer skills (e.g. Word Processing, Spreadsheet, Data Management, Power Point/or equivalent, Computerized Accounting Package).
• - Proficiency in both written and oral English usage and proofreading.
• - Ability to coordinate workload to meet established schedules/deadlines.
• - Demonstrates ability to make decisions, to work under pressure and to exercise good judgment, discretion, and confidentiality in performance of duties.
• - Ability to coordinate workload to meet established schedules/deadlines.
• - Demonstrates pleasant, cooperative attitude.
• - Demonstrates good attendance record (school or employment).
• - Effective communication skills.

PHYSICAL REQUIREMENTS
The following provides a brief description of physical requirements for this position:
 
While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 50 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.