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OZ
Deputy Clerk III
Ozaukee CountyPort Washington, United Statesfull_timeVerifiedPosted 10 Jul 2026
💰 $58,000/yr($52,000/yr – $58,000/yr)
About the role
Full- Time (40 Hours/ week) / Non- Exempt Position
Pay Range: $26.68- $29.65
Job Summary
The Deputy Clerk III provides judicial support for all three judicial branches and the court commissioner by processing all documents, mail, faxes, and proposed orders for each of these court sections. The Deputy Clerk III is the back-up position when the Deputy Clerk IV is unavailable due to paid time off by clerking court calendars and providing court management to each court official. This position is the gatekeeper to the Courts by providing customer service over the main phone line for the office. This position receives the frequently hostile customers with complaints over the phone in regard to their cases, reviews the case with the customer and tries to resolve the customer’s complaint by offering solutions to the issue at hand. This position is responsible for the jury management.
Essential Functions and Responsibilities
The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully with or without reasonable accommodations to be qualified for the position. Other duties may be required and assigned.
45% Case Management:
Processes all new electronic case filings for: Family, Paternity, Large Claims, Small Claims, Criminal Traffic, Criminal Misdemeanor, Criminal Felony, Termination of Parental Rights, Adoptions, Juvenile Delinquent; Juvenile in Need of Protection:
Pay Range: $26.68- $29.65
Job Summary
The Deputy Clerk III provides judicial support for all three judicial branches and the court commissioner by processing all documents, mail, faxes, and proposed orders for each of these court sections. The Deputy Clerk III is the back-up position when the Deputy Clerk IV is unavailable due to paid time off by clerking court calendars and providing court management to each court official. This position is the gatekeeper to the Courts by providing customer service over the main phone line for the office. This position receives the frequently hostile customers with complaints over the phone in regard to their cases, reviews the case with the customer and tries to resolve the customer’s complaint by offering solutions to the issue at hand. This position is responsible for the jury management.
Essential Functions and Responsibilities
The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully with or without reasonable accommodations to be qualified for the position. Other duties may be required and assigned.
45% Case Management:
Processes all new electronic case filings for: Family, Paternity, Large Claims, Small Claims, Criminal Traffic, Criminal Misdemeanor, Criminal Felony, Termination of Parental Rights, Adoptions, Juvenile Delinquent; Juvenile in Need of Protection:
- Reviews completeness by comparing transferred data to documents submitted by the litigant, often times adding/correcting to the data transferred to ensure all parties to the case have been properly noted. Reviews case to determine any appropriate non-party notice recipients which varies in each case type. If documents filed for Safe Have or Protected Party Address, this position must make sure party information is sealed and not available to the public.
- Before processing and accepting documents, this position reviews to ensure document is in compliance with Supreme Court Rules and Local Rules before accepting the document into case management.
- In addition to processing documents to the case, the clerk attaches other documents to record events, link documents for efficient review for the Court, follow naming convention policy created by management.
- Reviews documents to determine if a hearing date is to be scheduled in case management. Schedules any necessary hearings per court general direction. If no hearing is needed at this time, scheduling the appropriate clerk’s review for Deputy Clerk III to manage.
- Reviews all documents filed to determine if the document is to be marked confidential or if the document is to be sealed utilizing model recordkeeping provided by Court Operations. This position must also review access restriction to all documents.
- Makes notations in case and routes case to Deputy Clerk III. Clerk is to review, add notes, and determine if: additional security required, interpreter required, GAL requested to be appointed, refers case to the Public Defender if appropriate, reviews bond and adds bond to case.
- Processes all eFiled Domestic Abuse, Harassment, and Person at Risk Restraining Orders. Forwards petition and proposed temporary restraining order to the Court Official to grant or deny injunction. Upon order signed and returned to clerk, clerk then initiates a case. Schedules a court hearing and creates/revises the proposed injunction order by adding court date and court official. Obtains all documents and sends to the Sheriff’s Dept. for entering on their system and for the Sheriff’s Dept. for service. Creates proposed order for the injunction hearing.
- Bulk Scans all paper mail: All paper mail received in the office must be reviewed for completeness. Upon reviewing, utilizes the bulk scanning machine and scans all documents adjusting any settings on the machine before scanning. Reviews scanned document to determine document is legible before processing document into the case. Follow-ups on scheduling any appropriate hearings or sends as a document for review to Deputy Clerk IV.
- Faxes: This division is responsible for all faxes filed in this office. All faxes are received in an email PDF format. Reviews
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