Admin Assistant (Healthcare)

This is a remote position.

Schedule:

• 20 hours per week
  
• Monday to Friday, flexible between 9AM to 5PM Brisbane, Australia
  

Client Overview

Join a thriving NDIS provider that’s making a real difference in people’s lives. This growing healthcare service specializes in behavior support and early childhood intervention, offering crucial assistance to those who need it most. As the company expands its reach and impact, they’re seeking a detail-oriented professional to support their mission-driven work.

Job Description

Embark on an exciting journey with a dynamic healthcare provider as their Admin Assistant. In this role, you’ll be at the heart of the company’s operations, managing a diverse range of administrative tasks that directly support the delivery of essential behavior support and early childhood intervention services. You’ll have the unique opportunity to streamline processes, enhance communication, and contribute to the growth of a business that’s improving lives every day. If you’re passionate about organization, thrive in a fast-paced environment, and want to make a meaningful impact, this position offers the perfect blend of challenge and purpose.

Responsibilities

• Orchestrate a complex symphony of calendars, seamlessly integrating business and personal schedules to ensure smooth operations
  
• Act as the gatekeeper of communication, skillfully managing and prioritizing emails across various business streams
  
• Play a crucial role in client care by managing the onboarding process and maintaining strong relationships with existing clients
  
• Organize data by accurately inputting and organizing client referrals into the CRM system
  
• Take the initiative to keep all administrative tasks running like clockwork, anticipating needs before they arise
  
• Create and maintain a unified calendar system that becomes the backbone of efficient time management for the entire organization
  
• Be at the forefront of technological advancement, supporting the implementation and optimization of new CRM software
  
• Adapt and grow with the business, potentially taking on additional administrative responsibilities as the company expands
  

Requirements

• 2+ years of experience as a virtual Admin Assistant or similar role preferably in the healthcare sector
• A natural talent for juggling multiple priorities, with proven experience in managing complex calendars and schedules
  
• Sharp eye for detail and a knack for organizing information, particularly in email management and data entry
  
• Quick learner with a positive attitude towards adopting new technologies, especially CRM systems
  
• Self-starter who thrives when working independently and isn’t afraid to take initiative
  
• Excellent communicator with strong writing skills and a professional phone manner
  
• Proficient in essential office software, including Microsoft Office and Google Workspace
  
• Passion for contributing to a meaningful cause in the healthcare sector
  
• Ability to maintain confidentiality and handle sensitive information with discretion