Assistant Events Manager

Job DetailsJob Location: JBD - Durham, NC 27708Position Type: Full TimeLocated on the campus of Duke University, the JB Duke Hotel is a AAA Four Diamond property known for its modern design, elevated service, and exceptional event experiences. From corporate meetings to social celebrations, the hotel delivers a dynamic and fast-paced environment where attention to detail and guest experience are paramount.

The Assistant Events Manager plays a key role in supporting the successful planning, coordination, and execution of events across the property. This position partners closely with the Events Manager and cross-functional teams to ensure each event is delivered with precision, professionalism, and a high level of service.

This role is instrumental in creating exceptional guest experiences, maintaining strong client relationships, and upholding the standards and reputation of the organization.


Key Responsibilities


Support the planning and execution of events from initial concept through post-event follow-up, ensuring alignment with client expectations and organizational standards
Coordinate event logistics including space setup, vendor arrangements, catering, and transportation to ensure seamless operations
Serve as an on-site presence during events, assisting with oversight of event flow, team coordination, and guest satisfaction
Partner with internal departments to ensure clear communication and alignment across all aspects of event execution
Collaborate with vendors and external partners to ensure timely delivery of services and adherence to event specifications
Assist in monitoring event budgets, tracking expenses, and identifying opportunities for cost efficiency
Provide exceptional service to clients and guests by responding promptly to inquiries and addressing needs in a professional and timely manner
Support marketing and promotional efforts to drive event awareness and attendance as needed
Assist in post-event evaluations, gathering feedback and identifying opportunities for continuous improvement
Maintain organization of event documentation, timelines, and operational details to ensure consistency and execution excellence


Benefits & Perks

We are proud to offer a comprehensive and competitive benefits package designed to support the well-being of our team members both personally and professionally:


Medical, Dental, and Vision Insurance
Company-Paid Life Insurance
Short- and Long-Term Disability Coverage
401(k) Retirement Plan with Company Match
Paid Time Off (Vacation, Holidays, and Sick Leave)
Employee Assistance Program (EAP)
Employee Dining & Hotel Discounts
Professional Development and Growth Opportunities
Employee Recognition Programs


Additional Information

This job description is intended to outline the general scope of responsibilities for this role. Management reserves the right to modify, add, or remove duties as business needs evolve.
QualificationsRequired Education:

High school diploma or equivalent required; degree in Hospitality Management, Event Management, or a related field preferred

Required Experience:

Minimum of 2–3 years of experience in event planning, hospitality, or a related field
Experience supporting or coordinating events in a fast-paced, service-driven environment
Exposure to budget tracking and vendor coordination preferred

Required Skills and Abilities:

Strong organizational and time management skills with the ability to manage multiple priorities simultaneously
Excellent interpersonal and communication skills with a focus on delivering outstanding service
Ability to remain calm and solutions-oriented in a fast-paced environment
Strong attention to detail and commitment to execution excellence
Ability to work collaboratively across departments and with external partners
Flexibility to work evenings, weekends, and holidays based on business needs