Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

Ares is seeking a Facilities Analyst for our Corporate Services Department. The Analyst will provide a wide variety of general services to the company and will be responsible for working with the Corporate Services team in managing certain facilities-related activities in our New York office.

Primary functions and essential responsibilities

• Monitor “Facilities” helpdesk and respond to requests promptly & courteously with a strong customer service focus.
• Liaise with building management staff to report and resolve any issues relating to the physical operation of the office – temperature adjustments, restroom issues, light changes, etc.
• Assist with managing vendor relationships with office service providers (copiers, towel services, shredding services, office & kitchen supplies, etc.)
• Assist with daily Print and Presentation binding request.
• Keep common office areas stocked and clean.  This includes copy centers, printer stations,  conference rooms and other project areas. (Frequent lifting of boxes up to 50 lbs. is necessary)
• Provide assistance for large meeting set-ups which may include light moving of furniture and supplies, assist with catering set-up and removal. 
• Maintain consistent inventory of office supplies.  Replenish items when necessary and maintain complete records for billing purposes.
• Receive and distribute all incoming packages and mail.  Process outgoing mail as necessary.
• Ensure all office equipment is in proper working order (including replenishment of paper, toner, staples, etc.).  Contact repair technicians when necessary.
• Performing additional ad hoc special project work as necessary
• Work with both internal and external groups, as well as management, to ensure that objectives are met.
• Assist team with coordinating desk area as necessary for new hires and visitors.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Set-up conference rooms including  furniture configuration, office supplies and maintaining all facilities related items HVAC/Light bulb replacement
• Handle sensitive and/or confidential documents and information.
• Primary onsite contact for closing out the office in the evening at 6pm.
• Assist with overtime projects (onsite with vendors afterhours).

Qualifications

Education: College degree preferred but not required

Experience Required:

• 1-3 years’ experience in a corporate services environment
• Knowledge of buildings, maintenance and service
• Presentation Printing and binding
• Copy room inventory/replenish inventory
• Experience of liaising with clients, tenants, consultants and local authorities
• Managing third party contractors (in-house and externally)

General Requirements:

• Comfortable interacting with all levels of personnel
• Exceptional attention to detail and organizational skills
• Strong verbal and written communication skills
• Demonstrates enthusiasm and flexibility; ability to think ahead
• Proficiency in MS Office

Reporting Relationships

Facilities Manager, U.S. Eastern Region

Compensation

The anticipated rate for this position is listed below. Total compensation may also include a discretionary performance-based bonus.

$55,000 - $60,000

The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.

Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new par