Department:

Financial Management

Start Here. Grow Here. Stay Here.

Are you ready to make a meaningful impact in your community while enjoying excellent benefits that begin within 60 days of hire? We are currently seeking a Time-Limited Administrative Specialist II to join the growing Program Management Division within the Office of Financial Management. This is an exciting opportunity to play a key role in supporting long-term disaster recovery efforts, affordable and attainable housing initiatives, community development, and public service programs funded through a variety of complex federal, state, and local sources.

As the Admin Specialist II, you’ll work directly with the Division Manager to ensure smooth day-to-day operations and effective financial service delivery. If you're detail-oriented, proactive, and ready to support meaningful work that benefits the Sarasota community, we encourage you to apply!

About the Position

In this role, you will be responsible for...

Administrative Support:

• Assist in preparing, submitting, and tracking agenda items for the Sarasota County Board, ensuring accuracy and adherence to standards.

• Work closely with various county departments and stakeholders to meet deadlines, schedule meetings, and issue public notices and materials.

• Handle proofreading, correspondence, purchase requisitions, invoice processing, supply orders, and payment tracking.

• Use Microsoft Office and county systems to support meetings, maintain records, and facilitate internal and public documentation.

Special Projects and Program Enhancement:

• Assists with special projects, monitors correspondence, tracks program status, and ensures deadlines are met.

• Interpret documents and regulations, and assess program and grant-funded activity outcomes.

• Collaborate with internal staff to develop and implement process improvements and quality control measures.

Special Note: This position is a time-limited role. In this time-limited role, your position may be maintained until December 31, 2028. You will receive benefits and retirement, but will lack retention rights to your position.

About the Schedule

Work Hours:

• Full-time, 40 hours per week.

• Typical Schedule: Monday-Friday, 8:00 a.m. to 5:00 p.m. (no weekends!)

• After you complete your first 6 months of employment, this position is eligible to work remotely 1 to 2 days per week (contingent on work requirements and other factors).

As a reminder, all county employees are considered essential and must be prepared to protect and support the community and its citizens. Each employee, without exception, will have a duty assignment and be required to work during a disaster or declared emergency.

About You

To be considered for this role, you must have the following:

• High school diploma OR GED.

• 2 to 5 years of clerical and computer experience (1 year of college may substitute for 1 year of experience).  

The ideal candidate has the following knowledge, skills, and/or abilities:

Please note that these are not requirements but bonuses for your consideration.

• College coursework in Business and professional certifications.

• Background in grants, housing, community development, or government work.

• Strong ability to handle difficult customers, respond to complex inquiries, and interact professionally with executives and external clients.

• Demonstrates initiative, uses sound independent judgment, and can address policy, legal, or regulatory issues effectively.

• Skilled in organizing and presenting information with excellent time management and technical knowledge.

Physical Demands: Employees in this role must occasionally lift and/or move 20 lbs.

About Everything Else

Starting Pay Range: $21.85 - $22.73

Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).

If you are selected to join our team, please click on this link to review the Required First Day Documents. You will need to present the following items on your first day:

1. I-9 Acceptabl