Temporary Document Management Specialist, Washington D.C.

 

Position Description

 

About PADF

The Pan American Development Foundation (PADF) believes in creating a hemisphere of opportunity, for all. We work across Latin America and the Caribbean to make our region stronger— more healthy, peaceful, just, inclusive, resilient, and sustainable for current and future generations. For over 60 years, we have served the most vulnerable communities, investing resources throughout the hemisphere. We partner with and enable civil society, governments, and the private sector for the greater good of the region.

 

Position Overview

PADF is seeking a skilled and detail-oriented Temporary Document Management Specialist to join our team. The ideal candidate will be an expert in Microsoft Word with a strong understanding of document organization and management. As a Temporary Document Management Specialist, you will be responsible for efficiently managing multiple documents and utilizing linked text to organize them into parent-child structures.

The position is expected to last no more than 90 days.

 

Essential Duties and Responsibilities

• Expertly manage a large volume of documents using Microsoft Word, ensuring accuracy and consistency throughout.
• Utilize linked text features within Microsoft Word to establish parent-child relationships between documents, allowing for easy navigation and organization.
• Develop and implement document management strategies to streamline workflows and improve efficiency for the duration of the project or assignment.
• Collaborate with team members to gather and organize documents for the specific project or initiative.
• Conduct regular audits to ensure compliance with document management policies and procedures.
• Provide training and support to staff members on document management best practices and linked text usage as needed.
• Troubleshoot and resolve any issues related to document organization and accessibility. 
• Stay updated on industry trends and advancements in document management technologies, including linked text capabilities.

 

Required Qualifications

• Bachelor's degree in a relevant field or equivalent work experience.
• Proficiency in Microsoft Word, with advanced knowledge of linked text and document organization features.
• Proven experience in managing and organizing large quantities of documents.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Effective communication and collaboration abilities.
• Ability to work independently and in a team environment.
• Familiarity with document management best practices and compliance standards.

 

Hourly Rate: $26.44

 

More About PADF

PADF is an independent 501(c)(3) nonprofit organization established by the Organization of American States (OAS) in 1962. www.padf.org

PADF’s core values. “H-E-A-R-T” = Honesty, Excellence, Accountability, Respect, and Teamwork.

Diversity. PADF is strong because we are diverse. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. PADF does not discriminate based on ability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, sexual orientation, or criminal record. We welcome all kinds of diversity. Our employees include people who are parents and nonparents, the self-taught and university educated, and from a wide span of cultures, languages, socio-economic backgrounds, and perspectives on the world.  

PADF is committed to safeguarding employees and those we serve, addressing inappropriate behavior, discrimination, and harassment. We take an intersectional approach, promote gender equality, and follow our Global Code of Conduct emphasizing our H.E.A.R.T. values. The code covers various aspects, including anti-trafficking, PSEAH (Protection against Sexual Exploitation, Abuse and Harassment), whistleblowing, and online safety. 

PADF is an Equal Opportunity Employer