Sr. Residency / Fellowship Admin

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

400164 Medicine Residency Staff

Work Shift:

UR - Day (United States of America)

Range:

UR URG 109 H

Compensation Range:

$26.90 - $37.66

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

GENERAL PURPOSE:
Responsible for the operational management of the Residency/Fellowship program(s) (herein after referred to as “program(s)”) in the Department, including the accreditation, compliance, recruitment, evaluation, and education activities. Achieves and maintains advanced knowledge of agencies, regulations and training requirements related to training and (sub)specialty board certification, and provides consultation to and direction from the program leadership to expand and enhance the quality of training program(s). Functions as a liaison between trainees, faculty, administration, Office of Graduate Medical Education (GME), external agencies and other institutions. Maintains discretion relative to confidential and sensitive program issues. Ensures compliance with regulatory agencies and maintain thorough documentation of individual trainee and program files. Develops and facilitates broad range marketing and recruitment initiatives. Identifies and executes process improvements for own areas of responsibility and participate in ongoing process improvement projects to enhance the administrative management of all training initiatives of the Department. Provides guidance and training to other staff. May oversee work of lower-level staff.

ESSENTIAL FUNCTIONS

• Develops, coordinates and maintains educational curricula, including rotation goals and objectives, evaluations and scheduling. Routinely reviews educational activities/rotations to ensure they meet program goals/objectives and ACGME/Board requirements. Develops, manages, delivers and monitors an evaluation process for Program(s). Performs data analysis and generates summary reports which depict the strengths and opportunities for improvement for trainee and program growth. Develops and maintains written policies, procedures, goals and objectives for program(s). Solicits, organizes, schedules and publicizes all clinical and didactic conferences for program(s), utilizing appropriate system(s) for comprehensive conference schedule. Oversees participation, compliance and attendance. Produces, analyzes and conveys results of summary reports to leadership to evaluate quality and effectiveness of conferences.
• Obtains and maintains advanced knowledge of program management software. Educates trainees, faculty and peers on applicable actions and resources in relevant software. Acts as liaison to Department education staff, program faculty, and GME Office for software updates, reporting and troubleshooting. Compiles, edits and verifies trainee and program data for reports, surveys, correspondence, marketing, meetings and other purposes. Plans and facilitates relevant program meetings for program management. Negotiates and facilitates program letters of agreement with outside entities, working with University departments and obtaining the necessary approvals. In collaboration with a representative of each Division, coordinates the participation of other learners in rotations related to (sub)specialty (including but not limited to visiting residents and visiting fellows). Maintains alumni data base and reporting. Responsible for data integrity and maintenance. Develops, manages and delivers alumni surveys annually for Program quality improvement. Researches best practices and creates outcome assessment tools to measure the quality of the program(s). Utilizes and/or develops tools to evaluate trainee progression through milestones and against learning objectives.
• Handles all documentation for new, returning, departing, and graduated trainees, including licenses, DEA registrations, applications, letters of recommendation, contract