Legal Administrative Assistant

Posting number: CU40767

Department: University of Colorado - System Administration

Job classification: NON-CLASSIFIED

Posting type: Open

Categories: Administrative Assistant, Legal, Higher Education

Summary

To apply, please go to: https://cu.taleo.net/careersection/2/jobdetail.ftl?job=40767

Join Our Team and Make a Difference in Higher Education!

At the System Administration office at the University of Colorado, we are dedicated to building a workplace where everyone feels valued, supported, and empowered to thrive. Our office is committed to fostering a culture where employees find community, a sense of belonging, and the opportunity to contribute meaningfully to our mission and purpose.  

By joining our team, you’ll have a direct impact on shaping the future of higher education. In addition to the Office of the Board of Regents, the University of Colorado’s system administration includes 19 units that provide essential services to CU’s campuses in Aurora, Boulder, Colorado Springs, and Denver, as well as the Office of the President. While not a part of any one campus, we are proud to serve in the centralized office for the University system. Together, we ensure CU continues to deliver outstanding education, groundbreaking research, and valuable service to our communities.

We believe in creating an environment where the unique experiences and perspectives of everyone are embraced, enriching the work we do and the strategic outcomes we pursue. If you’re passionate about making a difference, contributing to a dynamic team, and supporting a mission that matters, we encourage you to apply and be part of our journey. Learn more about CU System Administration.

Position Summary:

University Counsel has a dual report to the Board of Regents and the President of the University and includes several legal functions that provide an array of services to the University of Colorado system. The Office of the University Counsel (OUC) provides legal advice to the Board of Regents, the president, system administration and the campuses.

This position exists to provide administrative and legal support services to the OUC Boulder.  The Legal Administrative Assistant reports to the  Managing Associate University Counsel Boulder Campus and is exempt from the State of Colorado Classified Staff system.

Where You Will Work:

This role is eligible for a hybrid schedule, working at least two days a week (including Tuesdays) in the office on the CU Boulder campus.

Examples of duties

Duties and Responsibilities:

The Legal Administrative Assistant’s primary activities and functions support OUC Boulder and include the following administrative and legal support functions:

Intake of New Work: 

• Phones: answers incoming calls and checks the voicemail for the OUC Boulder Office main phone line
• General Correspondence: receives, scans, and distributes all incoming and outgoing communications including general e-mail, postal mail, FedEx, fax, etc.
• Office General E-mail Inbox:  responsible for checking the office Inbox frequently and routing new work and questions to the person who can assist, working in consultation with the Managing Associate University Counsel on attorney assignments
• Reads and analyzes submissions, letters, agendas, memos, and other materials; determines significance of materials; routes materials to appropriate personnel in a timely and efficient manner
• Gathers information from campus partner offices to assist attorneys and paralegals with their work
• Greets in-person meeting attendees

Meeting, Training, and Scheduling Support: 

• Schedules and calendars meetings and deadlines and resolves associated conflicts
• Arranges training for OUC Boulder attorneys and staff and training provided by OUC Boulder to internal and external constituents; files for associated CLE credits
• Ensures meeting rooms have adequate equipment such as conference phones, screens, and other technology 
• Makes travel arrangements for OUC Boulder attorneys, staff, and guests (such as an invited speaker) using Concur and other university resources
• Assists in the preparation and distribution of any associated materials
• When requested, takes notes, records meeting discussions and prepares written work product
• Plans campus and System-wide OUC meetings hosted on the Boulder campus, including reserving meeting spaces, arranging catering, and reserving parking 

Office Supplies and Equipment:<