Executive Administrative Assistant - VP Extension and Outreach Office

Position Title:

Executive Administrative Assistant - VP Extension and Outreach Office

Job Group:

Professional & Scientific

Required Minimum Qualifications:

Bachelor’s degree and 3 years of related experience

Preferred Qualifications:

Experience working with Microsoft Office Suite, especially Excel
Proficiency in calendar management/scheduling
Direct experience in a complex administrative setting providing support to a senior administrator
Experience with ISU Extension or other cooperative organization
Experience working in higher education

Job Description:

Iowa State University (ISU) Extension and Outreach is seeking applications for an Executive Administrative Assistant to serve the Vice President for Extension and Outreach. Extension administration oversees Iowa's Federal Cooperative Extension Service and numerous specific contracts, grants, and programs. 

This position will provide executive-level, collaborative administrative support to the Vice President for Extension and Outreach (VPEO). This position will be the VPEO’s primary contact with high-level external contacts and university administrators.

Responsibilities include:

• Planning, organizing, and overseeing arrangements for regular meetings with Department Chairs, Deans, Program Leaders, and Extension Administration Team.

• Managing communications, including confidential, substantive, and time-sensitive assignments.

• Assisting with projects and reports.

• Monitoring the status of pending issues and deadlines.

• Managing VPEO’s calendar, including prioritizing appointments and coordinating events and travel.

• Supporting communications for VPEO and office correspondence. 

The successful candidate will be able to anticipate and address the needs of the VPEO by utilizing sound, independent judgment, and initiative while working under pressure and maintaining a professional demeanor. They will also be able to understand, analyze, communicate, and coordinate highly complex issues and information.

Level Guidelines
• Intermediate-level position with solid professional and/or technical skills working under general supervision to achieve goals
• Applies broad, working knowledge of the principles of the field to moderately complex, difficult, and varied problems and issues
• Exercises judgment within defined procedures and practices to determine appropriate action and resolve problems
• Responds to a broad range of inquiries and requests
• May provide training and/or direction to lower-level staff
• May lead projects of moderate scope and complexity
• Provides guidance to students

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS808

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

Original Posting Date:

July 19, 2024

Posting Close Date:

August 11, 2024

Job Requisition Number:

R15145