Music Organizations Office Assistant

Job Title: Music Organizations Office Assistant
Classification: Student Employee (non-exempt)
Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057
Department Name: Music Organizations Office
Unit Number (5 digits): 11756
Length of Position: See Employment Authorization  
Contact Person/Supervisor: Assistant Director of Music Orgs for Project Management
Pay Rate (Check One)      Entry Level   X  Mid Level      High Level

Description of the Position: (Purpose of the Position): 
To assist the Music Organizations staff with daily duties and special projects.
Transferable Skills: 
●   Attention to detail
●   Collaboration
●   Communication
●   Organization
●   Responsibility

Duties and Responsibilities: 
●   Assist in creation and maintenance of ensemble rosters
●   Format concert programs for on campus music events
●   Proof concert programs and rosters 
●   Assist with Christmas Festival and Choral/Band Festival preparation and setup
●   Assist with creating and updating ensemble tour itineraries and contact lists
●   Research caterer & hotel rates and availability for upcoming music tours
●   Assist with credit card reconciliation process and receipt acquisition 
●   Maintain organization of workspace and storage areas
●   Work onsite at special events as needed
●   Maintain concert program archives
●   Fulfill customer ticket orders as needed using Eventbrite
●   Update databases for music organization tours
●   Pick up and drop off mail 
●   Run errands around campus for music staff and faculty
●   Other duties as assigned

Qualifications: (Education/Experience/Skills) 
●   Experience with Excel/Word and Google Docs/Sheets
●   Communication skills including comfort calling businesses
●   Ability to focus and be productive in a high-traffic work environment 
●   Capacity to successfully complete tasks independently, with little supervision 
●   Ability to collaborate and interact well with staff members on large projects
●   Discretion around confidential information
●   Ability to stay positive under stress
●   Ability to read music

This job description is for general information purposes.  It is not intended to list all duties and responsibilities of the position.  This job description is subject to change at any time by St. Olaf College, with or without prior notice.