Executive Assistant

Executive Assistant

At MBK Senior Living, we're committed to putting people first – our residents and team members. Exceeding expectations and enriching lives drives our day-to-day. And it's all powered by Yoi Shigoto, a Japanese concept that translates to "good, quality work." It's more than a mantra. It's part of our company-wide commitment to build trust, set high standards, and develop potential in ourselves and others!

Whether you're looking for a flexible, part-time job or the pathway to a lasting career, you'll find it here at MBK Senior Living–and a whole lot more! When you join the MBK Senior Living team, you'll enjoy:

-Impacting lives and building lasting relationships

-Executing exceptional signature programs in dining, fitness, wellness, and care

-A supportive community team that encourages personal and professional growth and celebrates your

success

-A fun-filled, energetic environment that's centered in hospitality and high-quality service

-Competitive salaries

-Professional development, training, and personal coaching through our Mentor, Buddy, and Executive

Director in Training Programs

-Education loan assistance & scholarships

-Financial and legal services

-Team Member discounts

-Health and Wellness resources

Full-time benefits include:

-Rich benefits package including Medical, Dental, Vision and 401k matching up to 4%

-Childcare and eldercare assistance

-Flexible spending accounts

If you're looking for a place where you can make an impact, find purpose and joy, and receive the training, tools, and support to reach your career goals – look no further, apply today!

Job Description

MBK Senior Living is looking for an Executive Assistant to support our executive team!

Job Summary: The Executive Assistant to the President provides strategic and administrative support to the President, serving as a trusted liaison between key executives, employees, and external partners. This role requires exceptional organizational skills, proactive decision-making, and a customer-focused mindset to streamline operations and enhance executive efficiency.

Duties & Responsibilities

Administrative Support:

• Serve as a central point of contact for the President, managing communications and acting as a liaison with internal teams, external stakeholders, and parent company representatives.
• Oversee daily administrative operations, including managing procurement, coordinating events, and ensuring seamless execution of office logistics.
• Prepare, process, and track invoices, purchase orders, and expense reports for MBK Real Estate Holdings.

Calendar & Travel Management:

• Proactively manage the President’s schedule, ensuring alignment with priorities and commitments.
• Coordinate complex travel arrangements, including itineraries, travel requests, and expense reporting.

Communications & Correspondence:

• Draft, proofread, and distribute executive-level correspondence, reports, and presentations.
• Screen and respond to phone calls, emails, and other inquiries with discretion and professionalism.

Meeting & Event Coordination:

• Plan and execute executive meetings, business reviews, and strategic planning sessions.
• Collaborate with cross-functional teams to organize company events and special projects.

Project Management:

• Lead and support strategic initiatives and special projects as directed by the President.
• Build and maintain administrative systems to maximize operational efficiency and support business objectives.

Knowledge & Skills

Key Attributes:

• Exceptional professionalism, with the ability to project a positive and polished image.
• Strong interpersonal skills and a commitment to delivering exceptional customer service.
• Adaptability to work in a fast-paced environment with shifting priorities.

Technical Proficiency:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other productivity tools.
• Ability to learn and implement new technologies to improve efficiency.

Core Competencies:

• Outstanding written and verbal communication skills.
• Strong organizational, time-management, and multitasking abilities.
• High attention to detail and accuracy in all deliverables.
• Proven ability to handle confidential and sensitive information with discretion.

Qualifications

• Education: Bachelor’s degree prefer