Accounts Payable Accountant

Title: Accounts Payable Accountant

State Role Title: Financial Services Specialist I

Hiring Range: The anticipated starting salary range is $62,000 to $72,000.

Pay Band: 4

Agency: Dept of Criminal Justice Svcs

Location: Dept of Criminal Justice Serv.

Agency Website: www.dcjs.virginia.gov

Recruitment Type: State Employee Only - E

 

VIRGINIA DEPARTMENT OF CRIMINAL JUSTICE SERVICES ADVERTISEMENT
ROLE TITLE: Financial Services Specialist I
Working Title: Accounts Payable Accountant
Position #: CJS00123

The Department of Criminal Justice Service is seeking a collaborative and innovative team player to serve as a full-time Accounts Payable Accountant in Richmond, Virginia. This position supports the Financial Services Unit. Public service offers the opportunity to do important rewarding work while maintaining a healthy work-life balance. If you want to be part of an agency that cares about our constituents, rigorously advocates and promotes opportunities for all Virginians, we’d love to have you join us!

What you will do:
● Receive vendor invoices and processes them for payment within thirty days in accordance with Virginia’s Prompt Payment Act Policy.
● Coordinate with the department’s Procurement Section to ensure purchase orders support the purchase and the receipt of goods and services is properly documented.
● Track remaining balances on outstanding purchase orders.
● Initiates follow up actions with the vendor if invoices are delinquent and processes payments to ensure compliance with Prompt Pay requirements.
● Obtain approval to pay the invoices/expense reports from the program area that procured the goods/services.
● Maintain appropriate documentation according to policy and procedures and verifies the charges are consistent with the terms of the procurement.
● Ensure the agency maintains at least 95% or greater Prompt Pay rating.
● Process all payment documents as required. This includes determining the correct payment method and charging expenditures to the correct account codes.
● Receive employee travel requests and utilize CAPP Manual travel guidelines to pre-audit the documentation and process the employee travel reimbursement in a timely manner.
● Accurately key all appropriate information into the Cardinal accounting system according to policy and initiating documentation as required.
● Ensure that accurate and current W-9 forms are received and on file for reportable vendors.
● Timely and accurately prepare and submit Federal 1099 forms for reportable vendors in compliance with IRS 1099 Misc.
● Prepare and submit Commonwealth Vendor Group (CVG) vendor maintenance form to establish or update vendors.
● Regularly update desktop procedures for the supervisor to review and approval.

Minimum Qualifications

● Experience processing payments to vendors and employees within mandated timeframes.
● Experience maintaining files in an orderly manner so that all transactions are properly documented and available for review by supervisors, co-workers and/or audit personnel.
● Considerable experience and/or training in accounting, business administration, or related field.
● Experience applying and interpreting CAPP Manual policies and procedures.
● Demonstrated experience working with automated Financial Management/Accounting Systems.
● Experience with Microsoft Office Suite products including Word, Excel, Outlook.
● Attention to details, knowledge of telephone etiquette, and ability to exercise discretion and maintain confidentiality.
● Ability to think strategically and cross culturally and independently implement new initiatives and projects.
● Ability to articulate, both orally and in written form, clear and concise program objectives and goals and summarize achievements of programs in reports and other documents as requested.
● Document experience working as an active, contributing team member, as well as an independent and self-motivated employee.
● Demonstrate ability to meet critical deadlines, handle multiple assignments, changing priorities, and ensure timeliness and quality of completed assignments.

Additional Considerations

● Working knowledge of governmental accounting principles.
● Experience working in Cardinal (Commonwealth’s Financial System).
● Experience using the automated procurement system (eVA).

Special Instructions

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