Executive Business Administrator - CoreAI

Are you AI-curious business support professional who thrives in a dynamic work environment? CoreAI is at the forefront of Microsoft’s mission to redefine how software is built and experienced. We are responsible for building the foundational platforms, services, programming models, and developer experiences that power the next generation of applications using Generative AI. Our work enables developers and enterprises to harness the full potential of AI to create intelligent, adaptive, and transformative software. 

CoreAI is seeking a Executive Business Administrator - CoreAI to support multiple executives (Corporate Vice President (CVP) level) with an emphasis on calendar and schedule management.

You are a highly organized and proactive Executive Business Administrator with a proven track record of managing complex, high-volume, and time-sensitive workloads in agile environments. Known for operating independently, adapting seamlessly to ambiguity, and delivering results under pressure.

You are passionate about enabling leadership effectiveness and organizational success. Skilled in prioritizing tasks, managing multiple concurrent deadlines, and anticipating the needs of executives and teams. Committed to driving operational excellence through strategic support and efficient execution.

By applying to this U.S. Mountain View, CA position, you are required to be local to the San Francisco Bay Area and in office 5 days a week. 

Responsibilities

Calendar Management and Meeting Logistics 

• Provides strategic calendar management and time planning support, while upholding the highest degree of integrity (e.g., highly sensitive, highly confidential topics) and maintaining confidentiality. 
• Manages and owns calendar, meeting preparation, and logistics based on knowledge of manager and business needs.
• Uses executive maturity and judgment with full knowledge of business context to identify and coordinate delegates, execute decisions around prioritization and maintain constant communication with manager and central staff.
• Manages complex ambiguity and thrives in gray space. 

Cross-Functional Collaboration and Communication 

• Strengthens and utilizes a vast internal and external network to enable team and leader's work.
• Proactively drives communication and liaises between executives, central teams, and other business partners to share information and practices that drive efficiency. 

Discipline Growth and Development 

• Provides leadership and actively participates in the Business Support community.
• Mentors Business Support professionals, contributes to organizational culture, and drives recruiting and onboarding processes. 

Team Management Support 

• Leads team experience activities, supports recruitment and onboarding/offboarding, and manages headcount activities in collaboration with Business Managers and Chiefs of Staff. 

Event Coordination and Logistics 

• Manages, plans, and develops events with executive presence.
• Partners with management to understand event goals and ensures successful execution. 

Leadership 

• Serves as a role model to Business Support colleagues, demonstrating executive presence, professionalism, and adapts to challenging situations and maintains professional composure. 

Project Ownership 

• Manages multiple complex projects and timelines, providing operations and project management support to leadership.
• Drives stakeholder accountability and process improvements. 

Resource Management 

• Owns expense management, budget tracking, statements of work, expense tracking and policy compliance.
• Partners with Finance on all aspects of budgets and headcount. 

Rhythm of Business (ROB) 

• Partners with executive leaders and Chiefs of Staff to build and manage annual ROB, including fiscal year calendar and executive meeting schedules. 

Space Management and Planning 

• Oversees space-management processes and team spaces, leads large-scale space requests, and drives space changes based on utilization data. <