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Dean of Operations-Immediate Need
Freedom Preparatory Academy Charter SchoolsUnited Statesfull_timeVerifiedPosted 1 Nov 2024
About the role
About Us:
Freedom Preparatory Academy Charter Schools (www.freedomprep.org) is a network of PreK-12 free public charter schools serving students in Memphis, TN, and Birmingham, AL. Our mission is to prepare all students in grades PreK-12 to excel in college and in life. Since our founding in 2009, we have grown from a class of 96 sixth grade students to now serving over 1950 students across multiple campuses. In 2024, we expanded into Birmingham, AL, starting with grades K-1, with plans to grow to a K-5 campus.
At Freedom Prep, we are committed to transforming education for students of color across the South, ensuring they have access to high-quality educational opportunities that empower them to thrive. Over the past 15 years, our students have consistently exceeded both local and state averages in math and have surpassed local benchmarks in English Language Arts on state assessments. Our mission is guided by three core beliefs: every child deserves the right to a high-quality public education, character development is essential to student success, and exposure to diverse opportunities builds the confidence and skills needed to excel in college and in life. At Freedom Prep, we cultivate a structured, academically rigorous environment that fosters excellence in core subjects, promotes advanced academic skills, and encourages students to embody the core values of Respect, Responsibility, Integrity, Excellence, and Community.
POSITION SUMMARY:
The Dean of Operations is responsible for planning, coordinating, and supervising the day-to-day logistical operations of the school, serves as an administrative advisor to the school leader, and relieves them of non-instructional administrative details. They are also expected to support the network's internal and external operations through the implementation and execution of strong, efficient systems and structures. The Dean of Operations will be based at a school site. This position reports to the Managing Director of Operations with significant support and training from the network operations team.
RESPONSIBILITIES:
Finance, Procurement, and Vendor Management• Manage all school-level vendor relationships including, but not limited to, facilities, food services, transportation, technology, etc.• Coordinate with the central office finance and accounting staff on the purchase order/requisition process and timely payment of vendors• Ensure adherence to all fiscal policies
Facilities• Manage school-site facility maintenance and custodial needs• Scrutinize facility wear and tear and makes recommendations as to facility improvement (i.e., carpet replacement, exterior and interior paint, oversee the proper execution of each school’s preventative maintenance plan• Track and conduct a regular inventory of all school assets and property• Oversee the proper execution of seasonal building readiness checklists
Human Resources• Lead a high-quality, well-versed responsive operations team which will include:Office Manager, Operations Manager/Student Records Coordinator, Facilities Maintenance Worker(s), Safety Officer(s)• On-board new staff on school policies and regulations as they apply to school site operations standard school site rules and procedures• Computer operation and software programs used at the school site• Proper use of office equipment• Emergency procedures, etc.
Student Information Systems and Reporting• Ensure the accuracy of Student Information Systems (SIS) and supervise the timely, accurate, and consistent maintenance of student data• Work with school personnel to maintain the integrity and accuracy of student records, including maintenance and tracking of attendance, grades, enrollment, and retention. • Conduct regular student file audits to ensure accuracy and compliance with state standards• Coordinate required data for state, federal, and grant program compliance reporting with central office staff School Logistics• Manage all aspects of the free and reduced lunch program/process, including managing the entire application process• Manage all aspects/records of emergency planning; oversee the proper execution of the school site’s emergency response plan• Coordinate IT services with the central office team• Coordinate logistics for all field lessons and non-instructional events • Sustain and monitor a safe, orderly, disciplined culture of high behavioral standards during arrival, dismissal, and after-school activities• Perform other duties as assigned by the Chief Operating Officer in support of the Sc
Freedom Preparatory Academy Charter Schools (www.freedomprep.org) is a network of PreK-12 free public charter schools serving students in Memphis, TN, and Birmingham, AL. Our mission is to prepare all students in grades PreK-12 to excel in college and in life. Since our founding in 2009, we have grown from a class of 96 sixth grade students to now serving over 1950 students across multiple campuses. In 2024, we expanded into Birmingham, AL, starting with grades K-1, with plans to grow to a K-5 campus.
At Freedom Prep, we are committed to transforming education for students of color across the South, ensuring they have access to high-quality educational opportunities that empower them to thrive. Over the past 15 years, our students have consistently exceeded both local and state averages in math and have surpassed local benchmarks in English Language Arts on state assessments. Our mission is guided by three core beliefs: every child deserves the right to a high-quality public education, character development is essential to student success, and exposure to diverse opportunities builds the confidence and skills needed to excel in college and in life. At Freedom Prep, we cultivate a structured, academically rigorous environment that fosters excellence in core subjects, promotes advanced academic skills, and encourages students to embody the core values of Respect, Responsibility, Integrity, Excellence, and Community.
POSITION SUMMARY:
The Dean of Operations is responsible for planning, coordinating, and supervising the day-to-day logistical operations of the school, serves as an administrative advisor to the school leader, and relieves them of non-instructional administrative details. They are also expected to support the network's internal and external operations through the implementation and execution of strong, efficient systems and structures. The Dean of Operations will be based at a school site. This position reports to the Managing Director of Operations with significant support and training from the network operations team.
RESPONSIBILITIES:
Finance, Procurement, and Vendor Management• Manage all school-level vendor relationships including, but not limited to, facilities, food services, transportation, technology, etc.• Coordinate with the central office finance and accounting staff on the purchase order/requisition process and timely payment of vendors• Ensure adherence to all fiscal policies
Facilities• Manage school-site facility maintenance and custodial needs• Scrutinize facility wear and tear and makes recommendations as to facility improvement (i.e., carpet replacement, exterior and interior paint, oversee the proper execution of each school’s preventative maintenance plan• Track and conduct a regular inventory of all school assets and property• Oversee the proper execution of seasonal building readiness checklists
Human Resources• Lead a high-quality, well-versed responsive operations team which will include:Office Manager, Operations Manager/Student Records Coordinator, Facilities Maintenance Worker(s), Safety Officer(s)• On-board new staff on school policies and regulations as they apply to school site operations standard school site rules and procedures• Computer operation and software programs used at the school site• Proper use of office equipment• Emergency procedures, etc.
Student Information Systems and Reporting• Ensure the accuracy of Student Information Systems (SIS) and supervise the timely, accurate, and consistent maintenance of student data• Work with school personnel to maintain the integrity and accuracy of student records, including maintenance and tracking of attendance, grades, enrollment, and retention. • Conduct regular student file audits to ensure accuracy and compliance with state standards• Coordinate required data for state, federal, and grant program compliance reporting with central office staff School Logistics• Manage all aspects of the free and reduced lunch program/process, including managing the entire application process• Manage all aspects/records of emergency planning; oversee the proper execution of the school site’s emergency response plan• Coordinate IT services with the central office team• Coordinate logistics for all field lessons and non-instructional events • Sustain and monitor a safe, orderly, disciplined culture of high behavioral standards during arrival, dismissal, and after-school activities• Perform other duties as assigned by the Chief Operating Officer in support of the Sc
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