Accounting Associate

Nature of work : <div>Performs accounting functions in support of the university or department's financial tracking system.</div><br>Typical Responsibilities: <div>Performs clerical accounting such as posting and reconciling ledgers, bank accounts and fiscal related reports, reconciling cash accounting discrepancies. Compiles the collection of data for inclusion in a variety of regular reports. Reviews and processes financial documents such as invoices, vouchers, receipts and requisitions. Inputs and corrects data in automated systems; generates reports. Posts entries, processes payments or deposits, and verifies accuracy of data. May train accounting clerks and assist others in accounting clerical activities of a unit. During declared campus emergencies, this position may be required to perform specific job related duties at a designated off campus location or place of residence.</div><br>Required Qualifications: <div>High school diploma and two years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.</div>

 

General Description / Primary Purpose

The Accounting Associate is responsible for receiving, recording, and legally receipting charitable contributions to the UNF Foundation in accordance with donor intent, UNF policies and adherence to IRS rules and regulations governing charitable contributions.

Job Function

Responsibilities include, but not limited to:

-Generation of donor acknowledgement letters for the review and signature of the Foundation’s Executive Director and the generation of various gift reports

-Receives donor gifts and pledges from development staff and/or their assignees, verifying the accuracy and completeness of funds transmittal information, assignment to the proper account(s), proper designation of gift/non-gift portions of transactions, and that proper authorization (signatures) have been obtained

-Works with the Advancement Operations and Annual Giving department in the proper collection of data required to record gifts

-Process crowdfunding platform gifts

-Prepares the daily deposit and reconciliation of checks, cash and charges and runs transmittal reports for the Foundation Accounting and Cashier’s Offices

-Prepares donor receipts required by the IRS for charitable contributions; prepares donor acknowledgement letters for the signature of the Foundation’s Executive Director and/or the Foundation President

-Accuracy and accessibility of data in the Raiser’s Edge database has a tremendous impact on the activities of the university, including, and especially, the accurate recording of revenue. This position is held highly accountable as they are the primary custodian of monies submitted to Advancement Operations until transmitted to the Cashier’s Office

-Recurring credit card and payroll gift batches

-Serve as a backup for review of gift batches during the absence of Associate/Assistant Director of Gift Processing, review of any batches completed by others

-Utilize Lexis Nexis for purposes of donor research and confirmation of bio updates

During declared campus emergencies, this position may be required to perform specific job related duties at a designated off campus location or place of residence.

 

Required documents to be uploaded: 
1. Cover Letter
2. Resume
3. Three Professional References to contact (including name, contact phone number and/or email address)

Department

Advancement Operations

Compensation

Negotiable

Equal Opportunity

In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Empl