Secretary to the Director of Public Information (FT / 12-month - Office Clerk III)

POSITION VACANCY
POSTING DATE � July 6, 2026

 

POSITION:Secretary to the Director of Public Information
7.5 hours per day / 12-month
7:30 a.m. to 4:00 p.m. (includes 1-hour unpaid lunch)
 ASSIGNMENT:District Office
321 List Avenue
Rochester, NY 14617
 REQUIREMENTS:Performs a wide variety of clerical duties in the Office of the Director of Public Information. Work requires knowledge of school methods and procedures and requires judgment and initiative in order to effectively handle the wide variety of situations, which arise daily.  (Refer to attached Job description for details.)
 QUALIFICATIONS:Eligible for Monroe County Civil Service Clerk III (Competitive title)
(Must be on the current list or hold title.) or Must be eligible for the title Office Clerk III-HELPs (Non-Competitive title-no examination required) 
 SALARY:Salary Range $17.42 to $21.50 (IESA Schedule B)
 STARTING DATE:As Soon as Practical
 APPLICATION PROCEDURE:Apply for this specific position on-line at:
https://www.applitrack.com/westirondequoit/onlineapp
By July 24, 2026
 

 
West Irondequoit Central School District is in compliance with the U.S. Civil Service Rights Act of 1964 and the TITLE IX Educational Amendments of 1972, Part 86.  The School District provides equal employment opportunity to all individuals and does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, age, disability, sexual orientation, veteran, military status, or domestic violence victim status.  Any student, parent, employee or the general public that has an inquiry regarding the non-discrimination policy may direct the inquiry to:
 

Title IX Coordinator
West Irondequoit CSD
321 List Avenue
Rochester, New York 14617

  

West Irondequoit Central School District

 
JOB DESCRIPTION

SECRETARY TO PUBLIC INFORMATION DIRECTOR

 
Job Summary:
 
Performs a wide variety of clerical duties.  Work requires an understanding of department/district methods and procedures.
 
Job Duties:

1. Provide administrative support to Public Information Director, West Irondequoit Foundation (WIF) and West Irondequoit Alumni Association (WIAA).
2. Interact with district-wide faculty, staff, administrators, students, parents/guardians, community members, government officials, visitors, vendors, outside agencies, local media, Board of Education, WIAA, WIF via phone, e-mail, written communication, and in person.
3. Arrange various community events such as the annual Senior Citizen Dinner Theatre.
4. Maintain electronic and paper files.
5. Distribute publications & communications to district-wide staff and community.
6. Maintain district website, providing technical support to staff throughout the district.
7. Utilize Microsoft Office and Adobe products extensively, including but not limited to Word, Excel, Access, Photoshop, Acrobat and InDesign.
8. Work with internal general ledger system to process purchase orders and process payments.
9. Order and purchase supplies for office and special events.
10. As needed, schedule meetings and reserve rooms in various buildings using various online calendar software.
11. Provide support to the district receptionist for lunches and appointments.
12. Assist Public Information Director in contacting media and families for school closings and emergencies.
13. Oversee electronic messaging system including sending messages/calls/emails and assisting schools in troubleshooting issues.
14. Review Daily Record newspaper and send letters to new residents.
15. Maintain Access database of Gold Card Senior Citizens and work with Community Education department to maintain list.
16. Proofread materials for Public Information Director and other staff members.
17. Work with Public Information Director and vendors to plan the timing of district publications, which would include preparing detailed estimates requests, and working with the vendor chosen to have the publications printed and mailed and delivered to district office in a timely manner.
18. Attend evening meetings and functions as requested and complete off-campus errands.
19. Complete other duties as assigned. (Additional duties to support other departments as assigned and/or as needed)

WIF (West Irondequoit Foundation)

1. Prepare mail