Expense Accounting Supervisor (Accounts Payable, Procurement Card, Travel)

Location: CCS District Office Spokane

Department: District Accounting Office

Salary Range: $79,566 - $89,945

Starting salary for this position is: $79,566 (Annually)

The salary range represents the earning potential for this position, through training, evaluations and years spent working in this position with Spokane Colleges.

About Us 

Spokane Colleges is comprised of two accredited colleges, Spokane Community College (SCC) and Spokane Falls Community College (SFCC) serving Spokane, Stevens, Whitman, Ferry, and Pend Oreille Counties, as well as portions of Lincoln County.

Both colleges are accredited by the Northwest Commission on Colleges and Universities and governed by the Washington State Board of Community and Technical Colleges.

Applications will be accepted until 4:00 p.m. PST on 11/05/2025. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

About the Expense Accounting Supervisor (Accounts Payable, Procurement Card, Travel)

JOB SUMMARY

The Expense Accounting Supervisor is responsible for managing key disbursement and processing functions for Spokane Colleges, including Accounts Payable, Travel, and the Procurement Card (P-Card) program. This role supervises fiscal staff, ensures compliance with federal and state regulations, and oversees accounting activities such as voucher and payment approvals, system maintenance and troubleshooting, and account reconciliations. All work is conducted in accordance with Washington State Law, Washington Administrative Code (WAC), Spokane Colleges policies and procedures, and Generally Accepted Accounting Principles (GAAP).

DUTIES AND RESPONSIBILITIES

• Manage all aspects of Accounts Payable (AP), Travel Reimbursement and P-Card programs for Spokane Colleges. *
• Process payments as needed to ensure prompt payment to vendors; ensure appropriate internal controls for processing and vendor payment approvals. *
• Supervise fiscal staff; assign, train, evaluate, and support employees to ensure effective department operations. *
• Serve as subject matter expert (SME) for payment, P-Card and travel systems (e.g., ctcLink / PeopleSoft, JP Morgan / PaymentNet, etc.). *
• Evaluate payment processing methods to ensure efficiency and effectiveness of processes and use of technology solutions. *
• Issue, audit, and monitor P-Cards; maintain training compliance, and conduct live training sessions. *
• Administer and reconcile travel expenses in compliance with state and federal regulations. *
• Respond to inquiries, maintain records, and provide guidance on travel and reimbursement policies. *
• Oversee vendor database and ensure compliance with Internal Revenue Service (IRS) 1099 reporting requirements. *
• Support preparation of related audit schedules; prepare, analyze, and reconcile financial reports for the Chief Financial Officer (CFO) and District Director of Financial Services, as requested. *
• Review and verify fiscal transactions and ensure compliance with accounting standards. *
• Interpret fiscal policies and procedures and recommend improvements to financial systems and procedures. *
• Ensure data integrity and support internal and external audit and reporting requirements. *
• Model professional decorum and mutual respect; promote a positive and inclusive workplace culture. *
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
• Perform other duties as assigned in support of the Spokane Colleges strategic plan. *

* Indicates this is an essential duty.

COMPETENCIES

• Manages Complexity
• Decision Quality
• Action Oriented
• Resourcefulness
• Plans & Aligns
• Ensures Accountability
• Drives Results
• Collaborates
• Builds Effective Teams
• Organizational Savvy
• Instills Trust
• Self-Development

Learn more about our competencies.

MINIMUM QUALIFICATIONS

• Bachelor’s degree, including 18 quarter or 12 semester hours in accounting, auditing, or financial analysis. Or an equivalent mix of education and expe