Administrative Assistant

Requisition ID: 60563  Title: Administrative Assistant  Division: Arthrex, Inc. (US01)  Location: Naples, FL.

 

 

 

 

At Arthrex, we’re proud to be a privately held company focused solely on our mission of Helping Surgeons Treat Their Patients Better®. Our marketing team works as a collaborative partner across the entire organization to develop and deliver powerful resources and tools to educate surgeons, patients, and our salesforce on our minimally invasive products and procedures. The Administrative Assistant will play an integral role in the day-to-day operations of the marketing department, as well as contributing to ongoing projects and initiatives. The ideal candidate has strong communication skills, a collaborative nature, and a keen respect for confidentiality.

 

Main Objective:

To provide administrative support to a department

 

Essential Duties and Responsibilities:            

1. Supports ongoing projects of the department.
2. Composes letters and memoranda from verbal direction or from knowledge of company policy or procedures.
3. Prepares monthly, weekly and special or one-time reports or projects as requested by the management team.
4. Works closely with various departmental to maintain accurate spreadsheets and databases
5. May provide backup for reception during breaks, vacations and times of absence.
6. Schedules conferences, appointments and writes minutes and notices as necessary.
7. May assist in other administrative functions or special projects, including HR events.
8. May be responsible for billing and expense report administration/auditing.
9. Arranges catering for hosted events as necessary.
10. Coordinates travel arrangements for staff as necessary.
11. Assists with Charitable Events as needed.
12. Coordinates department events (Team building, bowling, luncheons, holiday, etc.).

 

Incidental Duties:

The above statements describe the general nature and level of work being performed in this job. They are not intended to be an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by management.

 

Education and Experience:

• High School diploma or equivalent required
• Bachelor’s degree preferred
• 1-year work in administration, marketing, or general office experience required
• Proficient in MS Office, fax and copy machines and computer scanning

 

Knowledge and Skill Requirements/Specialized Courses and/or Training:

Ability to multi-task and work under deadlines. Good interpersonal skills and phone etiquette. Typing min 45 wpm. Microsoft Office intermediate level skills required. Intermediate experience in Excel and PowerPoint.

 

Machine, Tools, and/or Equipment Skills:

Phone console, PC, Office Equipment, 10-Key Calculator

 

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

 

Mathematical Skills

Ability to comprehend and apply mathematical principles to the degree required to perform the job based upon job requirements.

 

Language and Communication Skills:

Ability to comprehend and apply language skills to the degree required to perform the job based upon the job requirements listed above. Ability to verbally communicate ideas and issues effectively to other team members and management. Ability to write and record data and information as required by procedures.

 

 

 

 

 

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