Construction Field Administrative Assistant (Temporary)

The Construction Field Administrative Assistant will be providing support to our field team.

This position is 100% on-site at a project site. This is a temporary position, with the possibility of becoming permanent.

Essential Duties and Responsibilities

• Maintains a comprehensive and orderly project file system and ensures the team adheres to the filing process
• Sorts, opens, and date-stamps mail daily
• Collects and files daily diary notes from Project Management team
• Creates and tracks employee identification badges
• Assists the Project Management team in processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
• Accurately enters the payroll daily into payroll system ADP
• Processes layoff checks in a timely manner
• Completes daily and weekly audits to ensure all craft employees are correctly paid
• Ensures all payroll issues are accurately and timely resolved
• Timely generates accurate Affirmative Action, EEO, and minority reports
• Ensures all office equipment functions properly
• Ensures the project team takes weekly equipment meter readings
• Accurately and timely notifies Accounts Payable regarding new vendors to ensure they are correctly set up in JDE prior to placing an order
• Files, matches, and processes vendor invoices, purchase orders, and packing slips for validation by the Project Accountant
• Copies invoices and back up data for the project files and the monthly client billing
• Timely assists the project submittal process including shop drawings and certifications
• Assists the miscellaneous copying, typing, and binding of projects for all departments
• Accurately and timely types letters, memos, meeting minutes, and other documents
• Promptly copies plans and specifications as directed by the Project Team and/or Management Team
• Ensures the timely distribution of company information to field workers
• Timely posts all company information around the jobsite trailer in an organized manner
• Assists the completion of miscellaneous assignments and projects

Requirements

• High School Diploma or equivalent; bachelor’s degree highly desired
• A minimum of 2 years of experience providing administrative support
• Ability to work 100% at the project site
• Previous field, project, and/or construction experience
• Excellent communication skills (verbal and written); must be able to communicate effectively in both oral and written form and interface with all departments
• Customer and team centric with great people skills
• Strong attention to detail with superb organizational skills
• Ability to multi-task and work in a fast-paced environment
• Ability to maintain absolute confidentiality
• Exceptional time management skills with the ability to prioritize
• Proficient in Microsoft Suite (Excel, PowerPoint, Outlook, Word, etc.)
• ERP system (i.e., ADP) or previous payroll experience a plus
• Knowledge of the various types of communication resources (i.e., email, cell phones, voice mail, Interoffice/company paging system, phone/fax numbers, Job phone/fax numbers, etc.)
• Willingness to travel to project sites as needed

*All applicants who receive a conditional offer of employment must take a pre-employment drug test and receive a negative result as a condition of hire.

* An offer of employment is conditioned upon complying with CS Energy's requirements including, but not limited to, signing a separate disclosure and consent form prior to any background check.
*The State of New York requires CS Energy, LLC to include a reasonable estimate of the salary range for this role. A reasonable estimate of the range for this role is $27.00/hr-29.00/hr Starting rate of pay may vary based on various factors, including, but not limited to an individual's experience and expertise. Certain roles are also eligible for bonuses, subject to CS Energy’s discretion and based on factors such as individual and/or organizational performance.
* Applicants must be authorized to work in the United States on a full-time basis

* CS Energy does not accept unsolicited resumes from individual recruiters and/or third parties in response to our job postings. Any unsolicited resumes become property of CS Energy and we reserve the right to pursue and hire any such candidate.

ABOUT US

CS Energy is an industry-leading engineering, procurement and construction (EPC) renewable energy company that develops, designs and builds optimized solar, energy storage, and emerging energy projects. CS Energy has successfully designed and installed over 1.5 GW of s