Administrative Assistant

Join our team of pioneers!

Based in Cambridge, MA and Gaithersburg, MD. We are committed to improving the health of people worldwide with our fundamental research and our work in the area of development of immunotherapies utilizing the full potential of the immune system to fight cancer, infectious diseases and other serious diseases. We believe in scientific rigor, innovation and passion as driving forces. BioNTech was founded by scientists and physicians to translate science into survival by combining fundamental research and operational excellence.

With decades of deep immunology expertise and experience in developing and optimizing mRNA as part of its broad suite of novel technologies, the company is working with the global community to defeat life-threatening and serious diseases such as cancer, COVID-19, malaria and tuberculosis. The first ever approved mRNA vaccine was created in the labs of BioNTech in Mainz, Germany. A fully integrated immunotherapy powerhouse. We remain focused on bringing our broad pipeline of next-generation immunotherapies and vaccines to people around the world to address cancer, infectious diseases, as well as a growing list of other medical conditions. To accomplish this, we continue to be deeply rooted in science and academic research while also having built a fully integrated, global immunotherapy company with cGMP and GMP manufacturing facilities anchored around deep expertise in immunology and complemented by an expanding set of capabilities.

 

 

Administrative Assistant 

 

Responsibilities

 

Reporting to the Manager, Office Operations of BioNTech’s Gaithersburg Cell Therapy R&D and Manufacturing center, the role’s primary responsibilities include:

 

• General Administrative tasks for line managers as required.
• Demonstrates the ability to take initiative and carryout assigned tasks to completion.
• Manage time and resources well and demonstrates good organization abilities.
• Handles meeting logistics (e.g. room reservations in multiple locations, orders refreshments, catering, schedules IT/AV support & facilities requests)
• Prepare expense reports and act as delegate in Travel approvals and IT requests as needed.
• Developing and implementing new processes within administration
• Track and coordinate departmental initiatives and projects by driving actions and timelines as appropriate.
• Mentor, collaborate and direct work of other administrative staff when needed.
• Act as a backup for Manager, Site Operations, and Site Leadership as needed.
• Remain current on BioNTech relevant policies, procedures, and systems.

 

Requirements

• Minimum of 3-4 years of Administrative Assistant experience and prior experience supporting senior management, preferably in the biopharma industry and in a global environment (US/EU)
• Excellent communication skills (written and verbal) and have working knowledge of communication tools and templates for internal use.
• Working knowledge of technology, including MS Office Suite, SharePoint and the ability to quickly learn new technologies and processes.
• Excellent organizational skills with a demonstrated ability to work in an accurate and detailed manner managing multiple and changing priorities with excellent interpersonal skills, and a customer service and problem-solving mindset that anticipates what is needed.