Administrative Assistant

Description

Escape Lounge / CAVU (formerly MAG) is a subsidiary of CAVU - the UK’s largest airport operator. CAVU expanded into the U.S. market in 2015 and, since then, we have quickly established a robust services and consulting business, which proudly supports a growing number of airports across the U.S. with a variety of premium services. One of the product lines that CAVU is focused on are our award-winning " Escape Lounges," our line of premier, common-use airport lounges.

The Role: Administrative Assistant

Reports to:?Lounge General Manager

Location:?Phoenix – Terminal 4

Department:?Operations

Position Summary: The Administrative Assistant will play a key role within the Operations and HR departments through supporting clerical items, recruiting, onboarding, payroll, accounts payable and other initiatives within the Phoenix – Terminal 4, Escape Lounge. The ideal candidate is a self-starter who is adaptable and understands that the business is accelerating at a fast pace.

Key Responsibilities:

• Support General Manager with administrative tasks including file administration, office supply ordering, report preparation, expenses, and invoice submissions.
• Manages hourly recruiting via Indeed.
• Manages the entire employee onboarding life cycle, including conducting interviews, completion of new hire paperwork, scheduling drug screenings, background checks, airport badging appointments, and facilitates employee check ins.
• Assist with bi-weekly payroll processing and weekly scheduling, clearing missing punches and approving timesheets.
• Facilitate employee questions related to scheduling, benefits, and payroll.
• Follow all company policies and procedures as set forth in the Employee Handbook.
• Performs additional duties as reasonably requested by Management, especially during downtimes.

Key Competencies:

• Excellent time management and organizational skills.
• Familiarity with Microsoft Office including Microsoft Teams.
• Excellent verbal and written communication skills.
• Ability to handle data with confidentiality.
• Willingness to collaborate with team members across the entire organization.

Skills and Experience Required:

• Bachelor’s degree or previous administrative / office experience.
• A solid employment record and previous customer service experience preferred.
• Ability to communicate effectively with members at all levels of the organization.
• Ability to remain organized and prioritize workload.

Preferred Skills and Experience:

• Experience with Paylocity, or other HCM system.
• Experience with scheduling.

Job Type: Full-time

Pay: $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative Assistants & Receptionists: 1 year (Preferred)

Work Location: In person