Senior Assistant Dean of Finance & Administration (19624)

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Summary/Objective

The Senior Assistant Dean of Finance and Administration reports directly to the Dean of the College of Arts and Sciences, and provides management and oversight of finance and budget, human resources and staff relations, facilities management and technology for the College. The Senior Assistant Dean develops and monitors the budgets to support the academic and administrative functions of the College, which includes 19 departments, two performance spaces and 10 research centers. In consultation with the Dean, this position conducts forecasting and strategic planning for enrollment budget and revenue, and manages financial processes for payroll, merit, promotions, and resignations, working directly with the 19 departmental chairs and administrative staff. The position coordinates personnel and human resources for the College and is the primary liaison to the University's Human Resources Office. The Senior Assistant Dean of Finance and Administration is responsible for ensuring compliance with all university policies and procedures as well as local and federal laws. The position supervises three staff members who work in budget and personnel, facilities and technology management.

This position coordinates with other schools and administrative offices of the University on financial planning, reporting and budgeting. Senior staff positions within Academic Affairs with significant budget and staff personnel responsibility will have a matrixed working relationship. As the Vice Provost for Academic Administration (VPAA) has functional responsibility for the Division's budget and HR matters, there is a level of functional oversight and direction provided to primary budget officers from the VPAA.

Essential Functions

1. Finance and Budget Administration: Oversee budgets, spending and long-term planning, with particular emphasis on variable revenue. Work with the Dean, Associate Deans, department chairs and administrative staff to ensure sufficient funding is available for all College functions. Responsible for planning, formulating, tracking and updating the College’s budgets, including operating funds, internally restricted funds, endowments, budgets for externally funded programs, performance spaces in Katzen and Greenberg, and Instructional Revenue Centers (IRC), to ensure that programs are well supported and organized to meet academic and management needs and serve the College’s mission. 
2. Human Resources and Personnel Administration: Responsible for all staff human resources processes, evaluates and approves all staff appointments and actions for salary and promotion, leaves, resignations and retirements. Reviews materials for promotion and merit for staff. Reviews and confirms merit budget and allocation for faculty. Oversees process and finance for faculty appointments and assesses salary and benefits. Ensures that human resources transactions are processed in a timely manner. Implements university human resources policies and procedures to ensure that the College is in compliance and that employees’ and College needs are met. 
3. Program Fiscal Review and Assessment, Development, and Strategic Direction: Provides financial guidance and input for all program review, development and assessment. Provides, in coordination with the Dean and Associate Deans, input regarding the strategic direction for the College in relation to budget and technology. Responsible for the review of all memoranda of agreements with external organizations. 
4. Technology, Facilities, and Capital Needs: Responsible for assessing technology development and the budget implications of facility improvements. Manages the contracts associated with facility maintenance and improvements—evaluating, developing and recommending changes as needed.
5. Supervision: Supervises and coordin