Job Description Summary

Department - Sheriff's Department

Job Description

Job Type: Classified

Job Classification: 5692 - Intake Supervisor

Salary Grade: 8

Pay Range

Hiring Range: $22.96 - $26.98 Per Hour 

Pay Range: $22.96 - $31.00 Per Hour 

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Pay Range is the entire compensation range for the position.

The Intake Supervisor – Sheriff’s Department supervises and participates in the activities of a specialized work-unit within the Pima County Adult Detention Complex overseeing and conducting initial intake processing, maintaining inmate custody records, reconciling inmate accounts, processing bond transactions and coordinating unit activities with local, state, and federal law enforcement and judicial agencies to process, interpret and act upon court orders and directives.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Supervises and coordinates intake, records, and inmate account operations to ensure accurate and timely processing of court orders, custody records, and financial transactions in compliance with applicable laws and regulations;

• Trains, assigns, and monitors staff across multiple units on an assigned shift, ensuring consistent workflow, operational efficiency, and adherence to established procedures;

• Evaluates employee performance, recommends hiring, retention, training, or disciplinary actions, and implements progressive discipline when necessary;

• Interprets complex court documents and jurisdictional issues to determine appropriate compliance actions and authorizes the physical release of inmates;

• Reviews and authorizes legal and financial documents, including victim notifications, bond transactions, release orders, and inmate account reconciliations;

• Coordinates with local, state, and federal law enforcement and judicial agencies to facilitate inmate processing, information exchange, and resolution of jurisdictional issues;

• Ensures the secure handling and confidentiality of inmate records, legal documents, and financial transactions, including bank deposits and inmate trust accounts;

• Develops, implements, and evaluates unit-specific procedures, operational guidelines, and staff training programs to improve performance and compliance;

• Controls facility access by verifying identification, monitoring entry and exit points, and ensuring weapons are secured before entry by law enforcement personnel;

• Conducts periodic audits of computerized records to ensure data accuracy and compliance with regulatory mandates and prepares and submits related reports;

• Responds to inquiries from law enforcement, court personnel, and the public regarding inmate status, procedures, and documentation;

• Testifies in court on official matters and supervises the research of inmate housing records and charges for law enforcement or contracted municipalities. 

Minimum Qualifications:

Four years of experience in the criminal justice field AND one year of lead or supervisory experience. (Lead/supervisory experience may be concurrent with the above-mentioned experience.)

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

Two years of experience in a Pima County Intake Support Specialist position.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. 

Selection Procedure:

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates