Office Experience Coordinator

The opportunity

At Valtech (legacy Kin + Carta), we’ve got opportunities to offer you — for learning; for growing; for making world-changing impact; for being a real agent of change. Our global workforce exists to unlock a better way to experience the world, and that all starts with our workplace. We’re proud of:  

• What we do 
• Our values 
• Our workplace 
• The borderless framework we work in 

The role 

Valtech is looking for a driven and detail-oriented Office Experience Coordinator to join our downtown Chicago team. In this role, you will help create a welcoming, seamless, and engaging environment for our employees and clients. As part of the Office Experience (OX) Americas Team, you’ll support day-to-day office operations, assist with employee engagement initiatives, and contribute to hybrid work strategies—all while ensuring alignment with Valtech’s global culture and standards. This is a part-time, hourly position with the ability to flex your schedule based on events, client meetings, and business needs. 

Role responsibilities 

• Manage daily office operations, including opening/closing and vendor coordination. 
• Maintain stock and organization of supplies, snacks, and beverages. 
• Ensure the office is clean, functional, and welcoming for employees and visitors. 
• Assess and suggest enhancements to improve workspace functionality and employee experience. 
• Implement creative solutions for office design, amenities, and organization aligned with Valtech’s culture and sustainability goals. 
• Share office updates, policies, and announcements across internal communication platforms. 
• Assist with onsite and virtual event planning, including scheduling, logistics, and vendor coordination. 
• Provide a positive experience for employees and guests by addressing needs and inquiries promptly. 
• Support employee engagement programs and hybrid work initiatives. 
• Coordinate logistics for client meetings, workshops, and events to ensure seamless execution. 
• Provide scheduling and administrative support for leadership. 
• Manage deliveries, shipments, and other operational tasks as needed. 

Minimum qualifications 

We want all new hires to succeed in their roles at Valtech. That's why we've outlined the job requirements below. To be considered for this role, it's important that you meet all Minimum Qualifications. If you do not meet all of the Preferred Qualifications, we still encourage you to apply. 

• Ability to be onsite in the downtown Chicago office 2-3 days a week (~16-24 hours a week) 
• Ability to occasionally lift and move heavy boxes (up to 30 lbs) as part of managing office deliveries and supplies. 

 

Preferred qualifications 

• Strong organizational and multitasking skills with attention to detail. 
• Professionalism and the ability to handle sensitive information with discretion.  
• A collaborative mindset and willingness to solve challenges proactively. 
• Some experience with event coordination or supporting hybrid work environments. 

 

The benefits 

This is a part-time temporary position in Chicago, working 16-24 hours per week. The hourly range offered for this position is $20-25, depending on experience.

 

Your process 

After submitting your application, you will hear from