Part-Time College Scholars Event Support Assistant

Title: Part-Time College Scholars Event Support Assistant
Department:  College Scholars
Report to:  Manager - Special Projects
Compensation:  $20.00 per hour
FLSA: Non-Exempt
Term: March 18, 2024 – August 15,2024

LOCATION/HOURS

This position will require maintaining a flexible hybrid schedule (in office, on event sites, and remote). All candidates must be within commutable distance of SEO’s offices at 55 Exchange Place, New York, NY 10005, upon hire.

Work Schedule: 12.5 per week            

The Event Support Assistant will be expected to work in office and to staff program events as required, with understanding that government and public health guidelines will help determine the extent to which it is safe to carry out in-person and onsite activities.

ABOUT SEO

For more than 60 years, SEO has created a more equitable society by closing the educational and career opportunity gap for ambitious Black, Hispanic/Latinx, and Native American young people.  All are welcome to apply to our programs. 

POSITION OVERVIEW

The Event Support Assistant provides event support to the College Scholars department operational functions. The role will provide primary support with in person and virtual events, communications and logistics. This role will also be assigned other tasks and projects as needed.

• Assist the operations team with summer programming events such as summer workshops for incoming first year students, celebratory events and career focused events
• Help with event logistics such as ordering and organizing event materials, printing needs, raffle ordering, creating swag bags and other ad hoc tasks
• Assist in the creation of communication plans for students through email, social media and text in order to promote to scholars and increase event participation
• Helping set up and dismantle in person events efficiently through to completion
• Aid in the execution of two virtual summer events in providing zoom tech assistance
• Edit and transcribe student scholarship letters and quotes
• Research counseling resources for college students within the program
• Create and update an inhouse college academic calendar to help advisors keep track of important dates at their respective students' colleges

QUALIFICATIONS

• Bachelor’s degree
• Experience supporting event planning and execution
• Experience maintaining accurate records and tracking projects with multiple tasks and phases
• Highly detail-oriented and organized approach to tasks while able to meet competing deadlines
• Exceptional communication skills: verbal, written, interpersonal (Zoom and in-person)
• Proficient in Microsoft Word, Excel, PowerPoint, and Google Drive, familiarity with Salesforce a plus

COMPETENCIES & SKILLS

• Demonstrates unequivocal passion for closing the achievement and opportunity gap
• Self-starter who can work independently and collaboratively in a group, is team-oriented, and willing to do what it takes to get the work done
• Ability to thrive in a fast-paced environment and complete tasks with a sense of urgency
• Approach all work with an outcome-o