High School Data Manager

Company Description

Together | A Future Without Limits

KIPP New Orleans Schools (KNOS) is a non-profit network of 13 college/career-preparatory, public charter schools serving approximately 5,000 elementary, middle, and high school students, and over 2,000 alumni. While each of our schools is as unique as the community to which it belongs, we are united around a shared promise: To build academically excellent schools that create unlimited opportunity for all students. For 20 years, we have a proven track record of preparing students for success in college, career, and beyond.

At KIPP, you have the freedom to innovate and the support to grow. You never stop learning, and you’re part of a national network that’s leading the way in getting students from underserved communities to and through college, and beyond. As the largest charter school management organization in New Orleans, we serve nearly 15% of the city’s students, so we need passionate teammates to join us to make their impact at KIPP. Where will YOU take us? Click here to learn more about teaching and working at KIPP!

Job Description

The Data Manager powers teaching, operations, and compliance on a high school campus by owning the full data lifecycle—testing, SIS/records, attendance, enrollment, and reporting—across the school. Success in the role looks like on-time, secure test administration, error-free state and district submissions, accurate, synchronized rosters, daily attendance integrity/measurable absenteeism improvement, and high staff and family usability. In partnership with the School Leader, the DSO, and the Regional Data Team, the Data Manager coordinates all state/district assessments, safeguards accurate student records, keeps rosters/schedules and platforms in sync, and provides first-line systems support and training for staff and families—so teachers can teach, leaders can lead, and every student’s progress is visible, actionable, and compliant

Testing & Assessment Coordination

• Own the school’s testing program (district/state and screeners), ensuring compliant, secure, on-time administration aligned to regional guidance.

• Train and prepare staff after attending test administration/security trainings; set roles, calendars, room plans, materials, and chain-of-custody.

• Ensure accommodations are implemented: partner with the Student Support Coordinator to verify documentation, scheduling, and reporting to the state.

• Protect data quality: confirm correct student/test coding, manage answer documents/bubble sheets and scanning, and complete post-administration clean-up.

• Run test day operations and technical troubleshooting; report any irregularities immediately to the District Testing Coordinator.

• Coordinate schoolwide screeners (e.g., MAP, DIBELS) so windows are met and results are captured and shared on schedule.

• Align with regional teams on supplies, procedures, and readiness checks across schools.

Student Information Systems (SIS) & Records Management

• Own the student records lifecycle in PowerSchool: timely, accurate entry for enrollments, transfers, withdrawals, demographics, program/special population codes, and guardian/address changes.

• Process records requests (transcripts, verifications) securely and on deadline in compliance with FERPA and district/state rules.

• Maintain organized archives of cumulative files and report cards (digital/physical) with clear indexing and retention.

Data Quality, Reporting & Compliance

• Lead roster and records QA for state/district reporting (e.g., CLASS, STS, TSDL) and meet 10/1, 2/1, EOY deadlines with zero major errors.

• Reconcile rosters and assignments (teacher/course/section) and verify TEP-eligible teacher rosters for staff who don’t issue grades.

• Complete dropout/attrition clean-up (MS/HS) to ensure accurate accountability reporting.

• Keep platforms in sync (PowerSchool ↔ learning/assessment tools such as Achieve, i-Ready, mCLASS) to preserve instructional data integrity.

• Coordinate HSR survey administration to compliance standards and target response rates.

Report Cards & Gradebook

• Run pre-finalization audits (missing/invalid grades, category/weight issues); support teachers in resolving grade entry errors.

• Finalize, print, and distribute report cards on time; archive to student records.

School-Based Data Support & Tools

• Serve as first-line support for data systems (e.g., PowerSchool, DeansList, Illuminate, Kickboard, Qlik/Tableau, Cl