ADMINISTRATIVE SUPPORT ASSISTANT- 40009865

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DEPARTMENT:       

BOARD OF ELECTIONS

DATE POSTED:            

JULY 13, 2026

CLOSING DATE:           

OPEN UNTIL FILLED

HIRING RANGE:

$37,474.00 - $55,000.00

POSITION NUMBER:            

40009865

JOB TYPE:

FULL-TIME (37.5 HOURS), NON-EXEMPT

 

 

**This posting is subject to close without prior notification.**

 

 

GENERAL DESCRIPTION:

 

The purpose of this position is to provide a variety of specialized administrative and office support to the assigned department or office.

This class works under the Voter Services Manager.

 

 

DUTIES AND RESPONSIBILITIES:

 

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

 

• Provides general office administrative support as directed.
• Performs routine office duties such as overseeing the front desk under the supervision of the Senior Elections Administrator, answering phones, disseminating messages, maintaining conference/training room calendars, greeting and assisting the public, scheduling poll workers, and coordinating meetings and data entry.
• Responds to customers by providing routine information, answering questions, and referring customers to appropriate resources.
• Edits, formats and drafts documents (correspondence, department policy manual, department budget, etc.).
• Creates and maintains specialized reports, records, and files required to that department’s work processes.
• Executes departmental list maintenance functions under the supervision of the Voter Services Manager.  
• Assists in maintaining departmental records: records all incoming and outgoing voter records, mail, pay labels, and procurement card records.
• Assists with processing payroll, purchase orders, invoices, and human resource functions.
• Performs related work as assigned.

 

 

KNOWLEDGE, SKILLS, AND ABILITIES:

 

• Thorough knowledge of standard office practices, procedures and equipment.
• General knowledge of business English, spelling and arithmetic.
• Ability to type accurately at a reasonable rate of speed.
• Ability to make arithmetical calculations and file alphabetically.
• Abi