Private Capital Operations Associate

We’re Hiring:

Private Capital Operations Associate

Balentine is seeking a Private Capital Operations Associate to join our Operations team. At Balentine, we pride ourselves on delivering a white-glove client experience built on trust, discretion, and attention to detail.

This role is ideal for professionals who thrive in a collaborative, in-office environment, where teamwork, accountability, and precision are valued. The right individual is passionate about client service, thrives in a high-stakes environment, and brings a responsive, detail-oriented, solutions-driven mindset.

Responsibilities

The ideal candidate will understand that a great attitude and efficiency in technology and task management will be key drivers for success. We expect this person to, with training, perform the following responsibilities:

Fund Operations & Lifecycle Management

• Coordinate capital calls with Fund Manager/Compliance and execute payments
• Manage fund redemptions and distributions, including bulk journals and wires
• Monitor and follow up on missed capital calls with subscribers or internal teams
• Maintain cash positions (e.g., SGOV) and oversee capital movement
• Pay fund-related invoices and expenses
• Support quarterly valuation reviews and distributions with Compliance

Subscription & Investor Management

• Oversee SUBSCRIBE platform: add new fund documents, maintain open funds, and ensure accuracy
• Partner with SUBSCRIBE service team to set up, test, and validate documents and disclosures
• Develop and manage processes for subscriptions executed outside of SUBSCRIBE
• Notify departing clients of subscription status, obligations, and update contact details
• Complete subscription documents for underlying funds
• Serve as primary point of contact for internal fund-related inquiries

Fund Administration & Compliance

• Coordinate regulatory filings (Blue Sky, FinCEN BOI, CFTC exemptions, etc.)
• Work with fund counsel to respond to state information requests
• Obtain EINs and coordinate brokerage account setup with new accounts team
• Support setup of subscription lines for investment vehicles
• Coordinate creation of fund legal documents (PPM, LPA, subscription docs, registrations)
• Ensure ongoing compliance, including Access Manager LLC state license renewals

Reporting, Communications & Client Support

• Distribute consolidated fund status and pipeline updates to internal teams
• Maintain fund pages and Private Client (PC) data in Salesforce
• Coordinate preparation and distribution of K-1s with tax teams
• Serve as liaison between internal teams, fund managers, and external partners

Audit, Governance & Oversight

• Coordinate annual audits for client distribution with external partners
• Lead the Quarterly Private Funds Operations Committee
• Support the CCO on compliance and risk management related projects.

Qualifications

• Bachelor’s degree
• 3-5 years professional experience, 1-2 years in the Private Funds/Private Capital space
• Proficiency in fund administration tasks and related processes
• Proficiency in Excel and Word
• Experience with Addepar, Salesforce, Arch, and +Subscribe a plus

Competencies

While we acknowledge there can be multiple approaches to a job well-done, the below competencies outline some of the characteristics that we expect to contribute to the success of this position.

+      Professional and Courteous

• Ability to maintain uncompromising levels of confidentiality
• Ability to interact with all people in a polite manner and positive attitude
• Ability to have a positive impact on the people around you