Director, Graduate Medical Education

Job Function Summary:

Involves designing, conducting, promoting, evaluating and supporting health professions education programs in compliance with organizational objectives and nationally accepted accreditation standards and requirements. Supports learners (including but not limited to faculty, residents, clinical fellows, graduate or undergraduate learners, practicing or licensed professionals) in areas such as curriculum, teaching and learning activities, scheduling, core competencies, assessment and evaluations. Coordinates all activities associated with ongoing administration of health professions education programs.

Generic Scope

Spends the majority of time (50% or more) achieving organizational objectives through the coordinated achievements of subordinate staff. Establishes departmental goals and objectives, functions with autonomy. Manages the accountability and stewardship of human, financial, and often physical resources in compliance with departmental and organizational goals and objectives. Ensures subordinate supervisors and professionals adhere to defined internal controls. Manages systems and procedures to protect departmental assets.

Custom Scope

UCSF Fresno is a regional campus of UCSF located in California’s Central San Joaquin Valley and administered by the Office of the Vice Dean in Fresno.

The Department of Graduate Medical Education (GME) has direct responsibility for the accreditation and oversight of all residency and fellowship training programs on the UCSF Fresno regional campus under the UCSF School of Medicine. The GME Department supports specialty residency and subspecialty fellowship programs, serving physicians in training across the campus. This position also works closely with our clinical partners to advance the mission of improving the health of Central California through innovative, high-quality patient care, training the next generation of physicians, and supporting patient-centered research.

The position oversees an annual budget of nearly $35 million, including resident and fellow salaries. The office also provides advisory support for residency and fellowship program budgets. Strong collaboration across all departments is essential.

The Director of GME has both direct and indirect supervision for program coordinators and educational supervisors and must be able to step into a program in a supervisory capacity as needed.

In collaboration with the Assistant Dean for GME / DIO, this position is responsible for all aspects of Graduate Medical Education across all training programs, including financial analysis and forecasting, support staff and services administration, information technology, operations, accreditation, new program development, and strategic planning. Decisions made in this position often have far-reaching impact and directly influence the department’s strategic outcomes. All departments, including residency and fellowship programs, rely on the GME office for the policies, procedures, and expertise that unify the UCSF Fresno programs.

 

This position reports to the Chief Administrative Officer for operational, administrative, and financial matters, and to the Assistant Dean for GME/Designated Institutional Official for programmatic direction and ACGME accreditation compliance.

 

% of timeEssential Function (Yes/No)Key Responsibilities (To be completed by Supervisor)45Yes

Manages supervisors and coordinators within the health professions education program to achieve program objectives. This includes defining individual goals and review work that meets quality and timeline requirements. Advises employees on supporting learners and resolving program administrative issues.
Holds direct responsibility for overseeing all academic accreditation for the department of GME, as well as resident and fellow support resources. Ensures a high level of employee engagement and morale while maintaining compliance with UCSF policies, hospital and other health care institutional policies and procedures, and state & federal laws, as appropriate and applicable. 

Works closely with the Assistant Dean for GME and with executive leadership at our clinical affiliate sites and physician groups, to appropriately represent the campus in GME matters.

Directs operation of the GME Office staff who support: 
-    Representing training programs and trainee interests to UCSF, UCOP, major clinical affiliates, and other agencies and departments
-    Areas of responsibility include the following: program and institutional accreditation, trainee credentialing, licensing, and appointments, trainee recruitment/match, trainee human resources, trainee related labor relations, payroll and benefits, academic due process, trainee orientation and onboarding, records and document management, institutional related events and activities, comm