Deputy Executive Director of Administration

Job Description

ABOUT THE NEW YORK CITY BOARD OF CORRECTION

The New York City Board of Correction (BOC or the Board) is a nine-person, non-judicial oversight board, which regulates, monitors, and inspects the correctional facilities of the City. The Mayor, City Council and presiding justices of the Appellate Division of the Supreme Court for the First and Second Judicial Departments (in joint nomination with the Mayor) appoint its members. The Board’s original appointees began in 1957, making it one of the earliest independent oversight boards of detention settings in the United States. In 1977, the Board’s role was expanded, and it became more independent. The City Charter mandates the Board’s five functions:
- Establish and ensure compliance with minimum standards “for the care, custody, correction, treatment, supervision, and discipline of all persons held or confined under the jurisdiction of the Department of Correction”
- Investigate serious incidents
- Review grievances from people in custody and staff
- Evaluate the performance of the Department of Correction
- Make recommendations on areas of key correctional planning.

The Board established Minimum Standards on conditions of confinement in 1979, on mental health care in 1985, and on health care in 1991. In 2007, the Board underwent a comprehensive review of the Minimum Standards and adopted a series of amendments. Since 2014, the Board has entered rulemaking seven times including rules concerning the elimination of punitive segregation, the prevention of sexual violence, reporting on serious injuries and, more recently, .rules regarding restrictive housing and banning solitary confinement.

With offices in lower Manhattan and Rikers Island, BOC works regularly with DOC and Health + Hospitals, and often with other partners, on a wide range of criminal justice issues germane to its oversight responsibilities. BOC is a key municipal partner in the movement for safer, smaller, fairer, more humane jails, which minimize negative consequences, such as violence to persons in custody and staff. The Board brings to this work a strong emphasis on public reporting.

With increased public attention and jail reform efforts underway, BOC is in a period of growth and change.

JOB DESCRIPTION

The Board is seeking an experienced, highly motivated, and innovative manager to lead the agency’s personnel, budgetary, and procurement operations. The Deputy Executive Director of Administration will report directly to the Executive Director to ensure the agency has sound personnel and financial practices in place to support a healthy workplace and the responsible administration of government resources. Responsibilities will include:

Unit Management
- Supervising a staff of 2-3 people, including the Executive Assistant, Office Manager and Director of IT;

Personnel Management
- Serving as the Agency Personnel Officer (APO) and conducting oversight of daily HR operations, including advising employees on agency and city policies and benefits;
- Acting as the primary resource for the Executive Leadership Team to navigate Human Resource processes including recruitment, managing/operating within the Civil Service System, employee skill development, employee separation, discipline, and benefit provision;
- Managing the employee recruitment process, including screening applications and working with hiring managers to identify, select, and retain diverse staff and ensure equitable hiring and retention practices;
- Managing employee onboarding processes, including new employee orientations;
- Managing and directing employee relations activities, including conferring with employees on matters concerning personnel problems, procedures, and grievances, addressing staff conflict, and making systemic agency recommendations to improve employee relations;
- Developing programs for staff to mitigate vicarious trauma and encourage well-being;
- Managing agency timekeeping and payroll functions;
- Maintaining compliance with collective bargaining units and their representatives;
- Ensuring regular conferences between supervisors and staff;
- Assisting the agency EEO Officer in managing agency EEO compliance;
- Leading and/or coordinating with DCAS to provide employee training related to critical personnel matters, including training on EEO issues, supervisory training, and training on agency and city policies;
- Conducting employee exit interviews and advising on employee separation matters;
- Serving as the agency’s Disability Services Facilitator, supporting the Board’s accessibility plan and initiatives;
- Serving as the agency’s Alternative Dispute Resolution Coordinator (ADRC), referring employees to Center for Creative Conflict Resolution services and attending ADRC quarterly meetings;

Procurement Operations