Sr. Administrative Assistant

Pay Range: $26.38/hr. - $34.30/hr. | $54,879 - $71,343 annual compensation

Job Posting Closing on: Monday, September 29, 2025 📅

Workdays & Hours: Monday – Friday 8am – 5pm – 100% working in division office; (No Remote Work) Field Operations is a 24/7 Operation - weekend and after hour work may be required.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. 🌆

The City of Fort Worth Water Department is seeking a highly skilled and motivated Senior Administrative Assistant to join our Field Operations Division. As the largest division in the Water Department, Field Operations is a vital function responsible for the ongoing maintenance of the City’s infrastructure. Our division operates 24/7, and this role is critical to ensuring the smooth daily operations that keep Fort Worth’s water systems functioning seamlessly.

As a Senior Administrative Assistant, you will play an essential role in supporting the leadership team of the Field Operations Division. This key position involves being a senior lead in administrative functions, human resources activities, managing budgetary tasks, and executing special projects that contribute to the overall success of the department. Instrumental in ensuring the division runs smoothly by maintaining adherence to established policies and procedures, while consistently upholding high-quality standards. This role offers a dynamic and collaborative work environment. The ideal candidate must demonstrate a positive attitude, be a team player, possess a strong work ethic, have exceptional attention to detail, and show a proactive approach to problem-solving. This position offers robust opportunities for skill development: begin with a 6-month probationary period mastering foundational tasks, then expand your expertise in budget management, HR coordination, and staff development over time.

If you're ready to contribute your skills and expertise in a high-impact role, we invite you to apply and become an integral part of the City of Fort Worth Water Department!

Minimum Qualifications: 

• Bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, human resources or a related field
• Three (3) years of increasingly responsible administrative and fiscal budget management experience in support of a department, division, or major service area
• One (1) year in a supervisory or lead capacity

Preferred Qualifications:

• Bilingual Skills
• Five (5) years of increasingly responsible administrative and fiscal experience role
• Two (2) years’ experience with Questica or similar budgeting software
• Experience with record keeping and tracking
• Proficient skills using Microsoft Word and Excel
• Strong organization, time management, attention to detail, follow-through, and interpersonal skills
• Communicate clearly and effectively, both orally and in writing
• Strong Computer Skills
• Experience in research, present, and solve problems effectively, event planning and process improvement experience a plus

The Senior Administrative Assistant job responsibilities include: 

• Prioritizing and Assigning Work: Assist in daily team operations by ensuring that tasks are effectively prioritized and assigned to staff. This includes assigning responsibilities based on workload and team strengths, ensuring operational goals are met.
• HR & Payroll: Assist in lead-open recruitment and onboarding efforts, ensuring a smooth and welcoming experience for new hires, including conducting tours, introducing them to the team, and providing payroll training. Oversee bi-weekly payroll corrections, ensuring accuracy and compliance with department standards.
• Office & Records: Keep the office operations running efficiently by ensuring organized workspaces for new team members and maintaining confidential and accurate records. As a lead Human Resource Coordinator, ensuring compliance with regulatory standards and maintain up-to-date, organized files.
• Budget & Purchasing: Assist with division budgeting, supporting the development and presentation of financial plans to leadership. You will help re