Accounting Associate

Description

Position Summary:

Under the direction of the Finance Director, the Accounting Associate performs general accounting duties including accounts payable and maintaining the general ledger, assuring they are prepared and processed in accordance with prescribed procedures and using generally accepted accounting standards and principles and appropriate internal controls.  

What you'll do

• Process all council accounts payable in accordance with all regulations and with appropriate internal controls. Prepare related reports. Monitor & resolve un-cashed checks. Maintain vendor W-9 form files. Prepare 1099 forms.
• Prepare monthly reconciliations and enter journal entries as required, including fixed assets, inventory, retail store daily transactions and electronic transactions in cash accounts.  
• Maintain the council’s fixed asset ledger through the recording of all acquisitions, transfers, disposals and depreciation.
• Manage certificates of insurance for both GSWISE’s insurance to outside parties.
• Prepare and electronically file monthly state sales tax reports with the State of Wisconsin. 
• Provide support to the Finance Director and Chief Financial Officer with special projects as needed. 
• Maintain accurate financial records and in-depth knowledge of the finance department’s systems, procedures and protocols.
• Develop knowledge of MIP/Abila accounting system to ensure usage of the full functionality available.
• Ensure invoices submitted for payment are appropriately authorized, applied correct expense account numbers and resolve unverified invoices and discrepancies. Apply discounts available and confirm accuracy of final check payment.  
• Create and maintain computerized vendor list. Accurately maintain accounting software files, and hard copy files. 
• Assist with month-end closing procedures in order to obtain timely and accurate financial statements. 
• Calculate and provide monthly depreciation totals for input into general ledger.
• Reconcile the Fixed Asset module to general ledger on a monthly basis and provide system reports as required.
• Prepare account reconciliations as required. Research & resolve variances.
• Maintain Certificates of Insurance files and issues appropriate Certificates of Insurance.
• Provide guidance and cross-trains staff and members on financial policies, procedures and accounts receivables functions.  
• Manage and prioritize workload to meet deadlines and service expectations in a timely manner and with quality output.
• Maintain filling systems as needed. 
• Commit to continuous learning to support the needs of the department and council.
• Operate with urgency, flexibility and adaptability to complete job duties

• Medical, dental, vision insurance
• Free Short- and Long-Term Disability Insurance
• 403(b) Retirement Savings Plan with eligibility employer contributions
• Employee Assistance Program
• Generous Paid  Time Off (PTO)
• Holidays observed with pay: Martin Luther King Jr's Birthday, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Thanksgiving Day (and the Friday after), and all business days from December 24 through January 1
• Mileage reimbursement
• Plus more!

Requirements

Who You Are and Keys to Success

• Accounting associate degree or minimum of 3 years of accounting experience required.
• Working knowledge of accounting software and of Microsoft products. Knowledge of MIP/Abila a plus.
• Display high integrity and maintain confidentiality.
• Excellent oral and written communication skills (verbal, written, in person and/or over the telephone).
• Responsive to customer needs through effective time management, attention to detail and good organizational skills.
• Establishes goals, prioritizes work, and determines daily activities for the achievement of those goals.
• Can creatively and successfully solve problems and resolve conflicts.
• Works independently, takes initiative, uses discretion, is flexible, and thrives in an ever changing and fast-paced environment.
• Functions well as part of a diverse team and network including communicating, delegating and supporting.
• Willingness to subscribe to the Girl Scout philosophy and program standards and enroll as a Girl Scout member which includes paying a nominal membership fee annually.
• Occasional travel. A valid driver’s license and use of your own vehicle are preferred. If so, you must comply with the council’s automobile insurance policy limits and have a driving record that meets the requirements of the council’s business auto insurance carrier. If you are unable to drive, a tr