Administrative Assistant II - Adult Education

Administrative Assistant II � Adult Education � TEAMS Data

Reports to: Director I � Adult Education
PC: 24834
Grade 703
Duty Days: 239 Days
Salary: $38,850-$43,211
FLSA Status: Non-Exempt

This is a grant-funded position and is contingent on availability of funds.
 

Position Purpose 

Performs data-entry into the Texas Educating Adults Management System (TEAMS).  Generates and summarizes TEAMS data reports for Teacher and Administrator use. 

ESSENTIAL JOB FUNCTIONS 

• Enters student and staff information into TEAMS timely and accurately.
• Retrieves and archives student information.
• Summarizes TEAMS data, and provides reports from TEAMS.
• Assists teachers and administrators with review and analysis of TEAMS related data for program improvement.
• Assists students and the public as necessary.
• Assists with office administrative tasks as needed. 

Personal Work Relationships 

• All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct and work ethic.
• Demonstrates high quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations. 

Other Duties as Assigned 

• Performs all job-related duties as assigned and in accordance to the Board rules, policies and regulations.  All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required. 

   

Knowledge, Skills & Abilities 

• Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
• Knowledge of using MUNIS software in a school administration environment.
• Knowledge of records administration and maintenance techniques and procedures.
• Knowledge of Texas Workforce Commission grant requirements and deliverables.
• Skill in data entry with minimal errors.
• Skill at the intermediate level, working with Microsoft Office 365, especially Outlook, PowerPoint, and Word.
• Skill in performing mathematical calculations with accuracy.
• Skill in editing documents for correct grammar.
• Skill in actively looking for ways to help people.
• Skill in completing assignments accurately and with attention to detail.
• Skill in interpersonal relationships, including using tact, patience, and courtesy.
• Ability to understand, enter, and retrieve student data into TEAMS in a timely and accurate manner.
• Ability to process and handle confidential information with discretion.
• Ability to work with site staff to collect student data in a timely and accurate manner.
• Ability to aid site staff in retrieving, organizing, and storing student data as required in SOP.
• Ability to provide needed reporting based on student data.
• Ability to use software to access databases, email, create spreadsheets, and do word processing.
• Ability to organize and coordinate work.
• Ability to communicate effectively, both oral and written forms.
• Ability to engage in self-evaluation with regard to performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work. 

Travel Requirements 

Travels to adult education locations and professional meetings as required. 

Physical & Mental Demands, Work Hazards 

• Tools/Equipment Used:  Standard office and classroom equipment, including computer and peripherals.
• Posture:  Prolonged sitting; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion:  Frequent repetitive hand motions; frequent keyboar