Sr. Coordinator, Production

Who We Are:

On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

The Sr. Coordinator, Production will be responsible for developing/management of schedules for all designer deliverables.  This position works with both the Project Management teams and the Designers to streamline communication, build out deadlines, and ensure that all deliverables are met. This person will also aid in tracking print files through the approvals processes and through the production process to final installation.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Develop, collaborate & manage workflow/schedules for of all production, creative and freelance staff to ensure accuracy through completion and delivery
• Aide in management of team workflow, logistics, updating project tracking system, and the storage of archived jobs
• Track all artwork through the approvals, production, and installation processes
• Aides in the organization of the electronic files structure for client, creative and production needs
• Updates and provides regular project status with as needed
• Take notes from design meetings and distribute those notes to all participants
• Printing large format diagrams and design packets
• Creating independent contractor invoices, processing invoices, and tracking of all IC workflows
• Time Sheet Auditing
• Copy editing
• Become proficient in all necessary procedures/ processes as they relate to Creative Services including: Design To-Do, Expense Reports, P&L, Client & Vendor List, Quoting, Timeline/Scheduling
• Reinforces specific guidelines and procedures with team members regarding department workflow

OTHER DUTIES & RESPONSIBILITIES

• Follow administrative procedures for timesheets, time off requests, and other HR needs
• Keep up to date with any deliverables the Project Management team needs for billing purposes
• Manage AmEx billing statements for executive team

 

 You Have These:

• Bachelor's Degree in design management or equivalent experience in creative project management required
• 3+ years’ experience in Design Management, Event Management or related field
• Proficient in MS office, PowerPoint, Excel, Keynote
• Proficient in project/data management software (Asana and FileMaker Pro a plus)
• Excellent communication/time management skills, adherence to brand guidelines, attention to detail and accuracy
• Good timekeeping and work ethic that is characterized by commitment, motivation, and energy

 

We’d Love If You Also Have These: 

• Bachelor’s degree in relevant field.
• Experience working on large scale events for event/experience marketing.
• Working knowledge of Asana.
• Ability to understand CAD drawings,