Accounts Payable Administrator

POSITION: Accounts Payable Administrator

REPORTS TO: Accounts Payable Manager

POSITION TYPE: 12- Month

START DATE: Immediate

COMPENSATION: $21.98 - $25.83/hour, Home Office Grade 2

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of an equity driven, team-oriented culture. 

Our campuses are advancing educational equity. Some quick stats about us:

• 19,500 Students
• 2,100+ Team Members
• 15 Secondary Campuses
• 9 Elementary Campuses
• 92% Students Who Qualify for Free/Reduced-Price Lunch
• 96% Hispanic & African-American Students
• 90% Students Who Are Accepted to a 4-Year University
• 88% First-Generation College Students
• Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options  within Houston’s city limits serving our increasing population. We are a rapidly growing organization, committed to creating life-changing opportunities for over 23,000 students by 2025.

THE OPPORTUNITY

YES Prep needs a dynamic and diverse Accounts Payable Administrator to make our mission a reality. As a YES Prep employee, you will achieve jaw-dropping results, create pathways to opportunity for our students, build transformative relationships, and eliminate educational inequities to advance social justice.

To put it simply, you will play an integral role in processing of all invoices, employee expense reimbursements, and other related accounts payable duties. As the Accounts Payable Administrator, you will join a warm and welcoming Finance and Accounting team at the Home Office.   

The ROLE

When you join the YES Prep team, some of the exciting work will include:

• Reviewing check requests, reimbursement requests, and credit card expense statements to ensure that all required supporting documents are attached and that amounts, account coding and appropriate approvals are included.
• Reviewing invoices received for completeness including items to be acquired, amounts, account coding, appropriate approvals and confirms that goods or services have been received.  Matching invoice to purchase order for those invoices for which a purchase order was issued.
• Reviewing purchase order requests for completeness including items to be acquired, amounts, coding and appropriate approvals.
• Data entry of invoices, check requests and reimbursement requests into accounts payable system.
• Distributing checks to vendors and employees.
• Primary responsibility for resolving vendor disputes.  Follows up with school and home office personnel on all vendor disputes and coordinates resolution directly with the vendor.
• Responding directly to school and home office personnel regarding payments and coding inquiries.
• Properly classifying all payments in the accounts payable system and securing appropriate vendor documents in support of the preparation of the annual Form 1099. 
• Assist in the review and completion of the Annual 1099 Form.
• Providing support to annual year-end audit.  This activity includes reviewing all vendor files for completeness and providing vouchers to auditors as they request them.
• Providing research assistance for the Finance Team in resolving coding inquiries received from school and home office personnel.
• Additional duties as assigned.<