Office Associate, Senior - 4-H Youth Development Program

The University of Wyoming is delighted to receive your interest in our vacant position!  We strive to connect with qualified and uniquely talented individuals to join our campus community.  We would love to hear how your experiences translate to this position, the University’s Mission, Vision, and Values, and encourage you to submit an application today! 

JOB TITLE:   

Office Associate, Sr 4-H Youth Development Program

JOB PURPOSE:

Are you ready to make a difference while keeping things organized, running smoothly, and creating meaningful impact? This position supports the Wyoming 4-H Youth Development Program by assisting the 4-H Program Leader, specialists, and staff in managing a dynamic department. It’s a role where your expertise in technology, communication, customer service, and multitasking will shine as you help empower Wyoming’s youth.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

As a key member of the 4-H Youth Development Program, you’ll support a mission-driven team and have a front-row seat to statewide youth development initiatives. Responsibilities include: 

Program and Department Support: 

• Collaborate with the 4-H Program Leader, specialists, and foundation staff to keep operations smooth and effective. 
• Research and prepare resources, organize communications, and assist with newsletters, marketing materials, scholarship verifications, and travel arrangements. 

Connecting Communities: 

• Be the go-to resource for Extension personnel and 4-H leaders across Wyoming’s 23 counties. 
• Work closely with the 4-H Program Leader to provide guidance and support to Extension personnel and 4-H leaders across Wyoming’s 23 counties. 

Exceptional Customer Service: 

• Support 4-H families, volunteers, and the public with inquiries about program opportunities. 

Financial and Administrative Wizardry: 

• Monitor budgets, process reimbursements, reconcile P-cards, and ensure financial accountability for department and foundation funds. 
• Track departmental purchases, inventory, and equipment while managing expenditures efficiently. 

Volunteer and Staffing Support: 

• Assist with the volunteer screening process and coordinate hiring and onboarding for work-study students and AmeriCorps members. 

Event Champion: 

• Help bring events like the Wyoming State Fair, Showcase Showdown, and State Shoot to life. Work with vendors, volunteers, and families to ensure everything runs like clockwork. 

Tech Guru: 

• Be a resource for Zsuite (our 4-H registration platform), UW systems, and mobile applications. Train staff and troubleshoot to keep everyone connected and informed. 
• Occasional overnight and weekend work may be required to support major events and projects. 

WHAT WE'RE LOOKING FOR:
If you’re a multitasking master with a positive attitude, a knack for building relationships, and a heart for youth development, this is the role for you. Successful candidates will have strong organizational skills, a customer-focused mindset, and the ability to think on their feet. A love for 4-H (or a willingness to learn!) is a bonus. 

PERKS OF THE JOB:

• Be part of a supportive team that values collaboration, innovation, and making a difference. 
• Make a statewide impact by helping to shape the future of Wyoming’s youth. 
• Opportunities to travel and attend key 4-H events. 
• A role where no two days are ever the same! 

PLEASE NOTE: Duties of this position often include physical activities associated with experiential learning. The University of Wyoming is an EEO/Affirmative Action employer and employees with disabilities may request reasonable accommodations.  

COMPETENCIES:

• Analysis/Problem Identification
• Attention to detail
• Consistency
• Individual Leadership
• Initiative
• Quality Orientation
• Work Prioritization & Management

REMOTE WORK ELIGIBILITY: 

This position provides vital support to Wyoming State 4-H office and clientele and requires the successful candidate to be available to work in the Wyoming State 4-H Office located in Laramie, WY.  

The successful candidate must be eligible to work in the United States, as sponsorship for work authorization or work visas is not available for this position. 

MINIMUM QUALIFICATIONS:  

Education:  Associate’s degree

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