Executive Assistant to the Vice President for Student Affairs

Position Title & Department:

 Executive Assistant to the Vice President for Student Affairs; Student Affairs Posting #

5026

Department Description:

In the Catholic tradition, the Student Affairs Division strives to create an inclusive, educational environment which motivates and supports student learning and personal development, serves the University community, and inspires students to make a positive contribution to society. Our philosophy and approach is to collaboratively work with Academic Affairs and all areas of the University to create an integrated learning environment.

The Student Affairs Division is a dynamic, student centered and learning organization. We are poised to create a vibrant and active co-curricular learning experience for all students. Our emphasis on leadership development and social change allows us to work on developing future ethical leaders to serve in a complex, global and changing world. We are committed to fostering a sense of belonging and continuously building toward a just, welcoming and caring community for all.

University Description:

The University of San Diego, a contemporary and engaged Contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description: The Executive Assistant to the Vice President for Student Affairs provides executive-level support to the vice president in all areas relating to the division’s multi-faceted internal and external activities, initiatives, and projects. The role supports the vice president in leading an effective senior management team of direct reports.
Works directly with students, parents, faculty, staff, administrators and community members regarding student issues ranging from minor questions and concerns, to discipline, family crisis, and other issues in a highly confidential manner. Exercises independent judgment and initiative in determining priorities and bringing information and challenges to the vice president’s attention.

Assists the vice president and Student Affairs Committee of the Board of Trustees (SACBOT) Chair in planning and executing the quarterly SACBOT meetings. Provides executive-level support for the vice president’s membership on boards, councils, and task forces, internal and external to the University. Manages communication, information, and provides follow-up relative to direct reports’ assigned duties to ensure completion.

Researches and provides extensive travel itineraries and briefings. Manages vice president’s calendar determining time sensitive issues, prioritizing and responding to messages, scheduling meetings, and providing follow up.

Works to anticipate the needs of the vice president and exercises initiative. Periodically, this position may be asked to lead or contribute to either ad hoc or ongoing division/campus projects outside the scope of their day-to-day activities.

The university seeks an individual with a strong interest in working at a mission driven, faith based institution. The role of an Executive Assistant in working with students and the responsibilities of the position are significantly tethered in the university's contemporary Roman Catholic mission.

Duties and Responsibilities:

Executive-Level Support to the Vice President:

• Functions as the vice president’s primary staff support.
• Coordinates and organizes the vice president’s priorities and workflow in all areas relating to the division’s mult