Administrative Assistant, Center for Data Science

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Department:

School of Public Affairs

Time Type:

Part time

Job Type:

Casual

FLSA Status:

Non-Exempt

Work Modality:

Union:

Excluded

Job Description:

Summary:

The Center for Data Science seeks a part-time Administrative Assistant to support day-to-day operations, grants administration, event planning, and communications. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic academic environment. 

Essential Functions:

1.) Administrative Operations and Recordkeeping

• Collect and process graduate student timesheets for Center-funded students. 

• Manage Center space and resources, including Kerwin Hall 109 and Hurst building support issues. 

• Organize and maintain Center file records and assist in preparing administrative reports. 

• Handle administrative requests and provide general support to the Director and Center staff.

2.) Event, Program, and Travel Coordination

• Manage logistics for Center-sponsored events (e.g., workshops, short courses, January 10-Day Institute), including catering, room reservations, and A/V needs.

• Organize lodging, transportation, and support arrangements for visiting speakers and scholars.

• Prepare and submit travel expense reports for Center faculty and staff.

• Coordinate student enrollment for Center-sponsored programs.

3.) Grant and Financial Administration

• Assist Center faculty with paperwork coordination with WIPAR (SPA grant application support), the Office of Sponsored Programs (OSP), and Grants and Contracts Accounting (GCA).

• Track general expenditures for the Center and assigned research funding.

• Conduct online searches for grant opportunities (training provided).

4.) Communications and Website Management

• Maintain and update the Center’s webpage in collaboration with SPA web staff and update the Director’s homepage as needed (training provided).

• Manage and update Center faculty profiles on platforms such as Google Scholar, Mendeley, ResearchGate, and LinkedIn.

• Communicate and coordinate with the Center’s counterpart at Harvard’s Institute for Quantitative Social Science (IQSS). 

5.) Other Duties as Required

Position Type/Expected Hours of Work:

• Part-Time.

• 15 - 20 hours per week.

Salary Range:

• $24.04 - $25.00 per hour.

Required Education and Experience:

• ​​Associate's degree.​ 

• ​​1 - 3 years of relevant experience​. 

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and basic website management (training provided). 

• Ability to learn and use grant and research management tools. 

Preferred Education and Experience:

• ​​Bachelor's degree​.

• ​​2 - 4 years of relevant experience​.

• Experience working in an administrative or academic environment preferred. 

Other Duties:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Benefits